(Temp to Hire) Operations Coordinator

Pmdsoft; Santa Barbara (CA); On-site; USD 66,141 - 80,839; Full time

Benefits offered by this job

Medical coverage

PTO

Paid holidays

401(k) plan

Cell phone stipend

Commuter benefits

HSA

Bonus opportunities

Benefits package

Job summary

Pmdsoft in Santa Barbara, CA seeks an Operations Coordinator to support the CEO and Chief of Staff. This in‑person role covers executive support, office management, and customer support. It starts temporary with potential to transition to full-time.

Responsibilities include calendar management, travel coordination, project tracking, and documenting processes. May require local travel; 8am–5pm hours. Competitive benefits post-transition and a strong candidate will manage multiple priorities with

Qualifications

• 2–4 years in executive/operations/office management or similar
• Bachelor’s degree preferred, or 8+ years directly relevant experience
• Based in Santa Barbara, CA or within ~50 miles; in-person role (8am–5pm)
• Access to a reliable vehicle for local travel
• Proven ability to manage multiple priorities with on-time delivery
• Experience handling confidential information (personnel, finances, legal)
• Experience drafting professional leadership communications and reports
• Experience creating or maintaining SOPs and internal documents
• Proficient in Google Workspace and Microsoft Office; familiarity with project tools

Responsibilities

• Manage executive calendars, scheduling, and meeting logistics
• Prepare materials and follow up on action items
• Coordinate travel arrangements
• Assist with personal administrative tasks
• Support cross‑functional projects and optimize workflows
• Assist with customer support
• Document and improve internal processes
• Support office operations and organize the Santa Barbara office

Skills

Calendar management

Meeting coordination

Travel arrangements

Cross‑functional collaboration

Documentation & SOPs

Confidentiality

Communication

Time management

Education

Bachelor’s degree preferred

8+ years equivalent experience

Tools

Google Workspace

Microsoft Office

Asana

Notion

Monday.com

Job description

(Temp to Hire) Operations Coordinator

We’re looking for a highly organized, resourceful Operations Coordinator to support our CEO and Chief of Staff. This role combines executive support, personal assistance, office management and customer support.

This is an in‑person role based in Santa Barbara, CA.

Executive & Personal Support

• Manage complex calendars, scheduling, and meeting logistics
• Prepare materials for meetings and ensure follow‑up on action items
• Coordinate travel arrangements
• Assist with personal administrative tasks as needed
• Anticipate needs and proactively solve problems before they arise

Operations & Project Coordination

• Track cross‑functional projects and deadlines to ensure completion
• Assist team with customer support
• Help document and improve internal processes
• Assist with special projects and company initiatives
• Reduce operational bottlenecks and improve workflow efficiency

Office Management

• Serve as point person for the Santa Barbara office, ensuring a professional, organized, and welcoming environment
• Oversee office organization, supplies, vendors, and general upkeep
• Coordinate on‑site meetings and company gatherings

Qualifications

• 2–4 years of experience in an executive assistant, operations, office management, production environment (e.g., entertainment, film/TV, media), or similar role
• Bachelor’s degree preferred, or at least 8 years of directly relevant professional experience
• Based in Santa Barbara, CA or within roughly 50 miles; this is a full‑time, in‑person role (8am–5pm)
• Access to a reliable vehicle for occasional local travel and errands
• Proven track record of managing multiple priorities and competing deadlines across stakeholders with consistent, on‑time delivery
• Experience in a role where accuracy was critical, such as data entry, financial reporting, legal, compliance, or executive communications
• Experience drafting professional communications, reports, or executive‑level materials for leadership and broad organizational audiences
• Prior experience handling confidential information such as personnel matters, executive schedules, financial data, or legal documents
• Experience creating or maintaining SOPs, process guides, or internal documentation
• Proficient in Google Workspace and Microsoft Office Suite
• Experience with task or project management tools (e.g., Asana, Notion, Monday.com, or similar) is a plus

The starting annual salary for this position is $73,490, paid on a semi‑monthly basis.

Path to Full‑Time Employment

This position begins as a temporary role with the potential to transition to regular full‑time employment, based on business needs and performance. During the initial evaluation period, you will be compensated as a salaried employee while both parties assess mutual fit. The evaluation period is 60 days.

Candidates who successfully complete the evaluation period will be offered the opportunity to transition to full‑time employment, including eligibility for the full benefits package outlined below. We are seeking candidates who are genuinely interested in and committed to the long‑term opportunity this role represents.

Benefits (upon transition to full‑time employment)

• Comprehensive medical, dental, and vision coverage
• Paid time off (PTO)
• 10 paid holidays
• 401(k) retirement savings plan
• Cell phone stipend
• Commuter benefits
• Health Savings Account (HSA)
• Company incentive bonus and revenue‑based raise opportunities
• And much more!