Coordinator, IT

Lionsgate; Santa Monica (CA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Dental coverage

401(k) company matching

Job summary

Lionsgate is seeking a highly organized Coordinator, IT to provide executive-level administrative and operational support to the CIO and Head of Procurement. The role handles calendars, meeting logistics, executive communications, and coordination across IT, Procurement, Finance, Legal, Security, HR, and partners.

The ideal candidate is discreet, proactive, and able to turn ambiguous requests into clear next steps, documentation, and reliable execution for senior leadership.

Qualifications

• Experience supporting senior leaders or high-volume department offices in fast-paced environments.
• Strong calendar management with complex scheduling, prioritization, and stakeholder coordination.
• Excellent written and verbal communication with executive-ready drafting skills.
• Discretion, professionalism, and confidentiality when handling sensitive information.

Responsibilities

• Manage complex calendars, scheduling, and prioritization for executives.
• Coordinate meetings across IT, Procurement, Finance, Legal, Security, HR, and external partners.
• Draft and send professional communications on behalf of executives.
• Prepare meeting materials, summaries, and follow-up actions with clear context.
• Maintain documentation, templates, and process guides for operational continuity.
• Prepare logistics for in-person and hybrid meetings including venues and access.

Skills

Calendar management

Executive support

Stakeholder coordination

Meeting logistics

Documentation

Discretion & professionalism

AI productivity tools usage

Tools

Microsoft 365

Outlook

Teams

SharePoint

Copilot

Job description

The Coordinator, IT provides high-level administrative, operational, and coordination support to the Office of the Chief Information Officer and the Head of Procurement. This role manages complex calendars, meeting logistics, executive communications, stakeholder coordination, vendor and partner scheduling, approval routing, documentation, and follow-through across IT, Procurement, Finance, Legal, Security, HR, and external vendor partners.

The ideal candidate is highly organized, discreet, proactive, comfortable working with senior executives, and able to turn ambiguous requests into clear next steps, clean documentation, and reliable execution.

Responsibilities

• Protect executive time by managing calendars, meeting requests, prioritization, and scheduling conflicts with judgment and discretion.
• Keep executive workflows moving by tracking requests, deadlines, approvals, follow-ups, and dependencies across multiple teams.
• Provide polished communication support for meeting requests, executive updates, vendor and partner coordination, visitor logistics, and internal follow-ups.
• Support operational continuity for the CIO and Procurement offices by maintaining desk bible documentation, templates, recurring meeting notes, and process guides.
• Own day-to-day calendar coordination for Chris Furst and Leon Pilosof, including meeting requests, holds, reschedules, conference rooms, Teams links, hybrid meeting setup, and calendar conflicts.
• Ask clarifying questions before offering availability, including meeting purpose, decision needed, required attendees, format, duration, deadline, and pre-read requirements.
• Use sound judgment to prioritize executive time, flag urgent conflicts, avoid unnecessary back-to-back scheduling, and elevate when competing priorities require executive direction.
• Coordinate meetings involving IT leadership, Procurement stakeholders, C-suite offices, vendors and partners, Finance, HR, Legal, Security, and external partners.
• Ensure meeting invites contain accurate titles, attendees, location, dial-in/Teams information, agenda, attachments, and any required prep context.
• Draft, proofread, and send professional communications on behalf of or in support of the executives, including meeting responses, status reminders, follow-ups, visitor instructions, and operational updates.
• Summarize incoming requests clearly for executive decision-making, including context, urgency, options, and recommended next step.
• Monitor time-sensitive requests and route items to the appropriate owner or delegate when executive action is not required.
• Maintain a polished, concise, and confidential communication style appropriate for senior leadership and external partners.
• Coordinate quarterly department lunches and screenings.
• Coordinate in-person meeting logistics, including conference rooms, visitor registration, parking/validation instructions, security/front desk coordination, and guest escort planning.
• Partner with Facilities, HR, Security, and office services on seating, office moves, nameplates, furniture, guest offices, and related executive office needs.
• Provide clear arrival instructions for external guests, vendors, and partners, including address, parking, lobby sign-in, and onsite contact details.
• Track open facilities or office logistics items through completion and provide updates to the relevant executive or stakeholder.
• Maintain awareness of confidentiality requirements and keep sensitive topics restricted to the appropriate audience unless broader communication is approved.

Qualifications and Skills

• Experience working in the film/TV studio environment and/or media/entertainment industry.
• Experience supporting senior leaders, executives, or a high-volume department office in a fast-paced corporate environment.
• Strong calendar management skills, including complex scheduling, prioritization, conflict resolution, and stakeholder coordination.
• Excellent written and verbal communication skills with the ability to draft concise executive-ready messages.
• High degree of discretion, professionalism, judgment, and confidentiality when handling executive and business-sensitive information.
• Strong organizational skills with the ability to manage multiple requests, deadlines, follow-ups, and shifting priorities.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint/OneDrive, and general Microsoft 365 workflows.
• Ability to work independently, ask thoughtful clarifying questions, and elevate issues with clear context and options.
• Experience supporting technology, procurement, finance, legal, or vendor and partner-management leaders.
• Comfort using Microsoft 365 Copilot or similar AI-enabled productivity tools to draft, summarize, organize, and improve administrative workflows.

Nice to Haves

• Interest in technology and operations.
• Experience supporting technology, procurement, finance, legal, or vendor and partner-management leaders.
• Experience with meeting prep, executive briefings, process documentation, SOPs, project trackers, or intake workflows.
• Familiarity with tools such as ServiceNow, Monday.com, DocuSign, Concur, SAP-related workflows, or M365 applications is a plus.

About Lionsgate

Lionsgate (NYSE: LION) is one of the world’s leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio’s bold and entrepreneurial culture.

Additional Requirements

This position requires five (5) days per week in office.

• Full Coverage – Medical, Vision, and Dental
• Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day
• 401(k) company matching

Compensation

$50,000 - $55,000

EEO Statement

Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.