Executive Operations Coordinator

Duke Careers; Durham (NC); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Duke Careers seeks an experienced Executive Operations Administrator to support the Chancellor Emeritus for Health Affairs. This role coordinates calendars, engagements, and travel with a high level of discretion across multiple time zones, ensuring efficient operations and strategic communication.

You will prepare materials, manage travel, track expenses, and produce reports, while collaborating with the CE policy advisor and the Division of Cardiology.

Qualifications

• Six years of progressive administrative or project management experience.
• Two years of related business or administrative experience.
• Fluency with managing engagements across multiple time zones.
• Ability to assimilate to new projects and partners, learn quickly, and maintain portfolio knowledge.
• Strong written and verbal communication, organizational and project-management skills.

Responsibilities

• Be the primary calendar steward for the Chancellor Emeritus and coordinate appointments and engagements.
• Manage complex national and international travel plans and expenses.
• Prepare materials for meetings and communications; draft and edit correspondence as needed.
• Generate detailed reports and presentations and lead weekly status meetings.
• Support budget planning, analysis, and reconciliation efforts.
• Coordinate with the CE policy advisor and other stakeholders to ensure smooth operations.

Skills

Administrative experience

Project management

Time zone coordination

Discretion and judgment

Communication

Job description

Duke Careers seeks an experienced Executive Operations Administrator to support the Chancellor Emeritus for Health Affairs. This role coordinates calendars, engagements, and travel with a high level of discretion across multiple time zones, ensuring efficient operations and strategic communication.

You will prepare materials, manage travel, track expenses, and produce reports, while collaborating with the CE policy advisor and the Division of Cardiology.