Senior Executive Operations Coordinator – Neurosurgery

Duke Clinical Research Institute; Durham (NC); Hybrid; USD 50,000 - 79,000; Full time

Job summary

Duke University School of Medicine’s Department of Neurosurgery seeks a Senior Administrative Operations Coordinator to support the Chair and Chief Administrative Officer. This role ensures smooth executive priorities and departmental initiatives, delivering high‑level administrative service in a fast‑paced environment.

You will coordinate calendars, travel, events, and communications, collaborating with leadership across Duke Health and the School of Medicine, while maintaining confidentiality

Qualifications

• Associate degree required.
• Bachelor's degree preferred.
• Five years of progressively responsible administrative or executive support experience.
• Experience supporting senior leaders, physicians, or high‑level professionals.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience managing complex calendars and coordinating meetings with multiple stakeholders.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to the Chair and Chief Administrative Officer.
• Manage complex executive calendars with multiple stakeholders and time‑sensitive requests.
• Coordinate meetings, interviews, retreats, and executive engagements.
• Prepare agendas, briefing materials, and supporting documentation.
• Draft, edit, and coordinate professional correspondence and reports.
• Coordinate travel arrangements and expense processing.
• Support departmental strategic initiatives and process improvements.
• Build collaborative relationships across Duke University School of Medicine and Duke Health.

Skills

Executive support

Calendar management

Organizational skills

Problem solving

Communication

Confidentiality

Customer service

Interpersonal skills

Independent work

Initiative

Education

Associate degree

Bachelor's degree preferred

Relevant administrative experience

Five years administrative support

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Duke University School of Medicine’s Department of Neurosurgery seeks a Senior Administrative Operations Coordinator to support the Chair and Chief Administrative Officer. This role ensures smooth executive priorities and departmental initiatives, delivering high‑level administrative service in a fast‑paced environment.

You will coordinate calendars, travel, events, and communications, collaborating with leadership across Duke Health and the School of Medicine, while maintaining confidentiality