Corporate Operations Administrator

Vanir Installed Sales, LLC; Smithfield (NC); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401k with company match

PTO and holidays

Career development

Job summary

Vanir Installed Sales, LLC is seeking an experienced office administrator to support the President and senior leadership with calendar management, travel, correspondence, and presentations. You will oversee office operations, supplies, IT requests, and branch-level services to keep facilities running smoothly.

The role also covers maintaining licenses, permits, contracts, insurance records, and vendor portals, plus supporting onboarding, payroll changes, and social media coordination.

Qualifications

• High school diploma or GED required; associate's or bachelor's preferred.
• Minimum of 3 years in office management or executive support, multi-location experience preferred.
• Proficiency with Microsoft Office and Google Workspace; Airtable and expense platforms preferred.
• Excellent organizational, written and verbal communication; able to manage multiple priorities.
• Self-motivated, discreet, and able to work independently with little supervision.

Responsibilities

• Provide executive and administrative support to the President and senior leadership, including calendar, travel, correspondence, and events.
• Manage company-wide administrative operations, supplies, uniforms, IT support requests, and branch-level services.
• Administer organizational compliance and records: licenses, permits, renewals, contracts, insurance docs, and portals.
• Support workflows for employees and operations: onboarding equipment, payroll changes, credit card reconciliation, social media admin.
• Administer subcontractor and vendor processes: eligibility reviews, ERP/Airtable setup, status updates, vendor accounts.

Skills

Organizational skills

Written & verbal communication

Independent / self-motivated

Discretion & confidentiality

Education

High school diploma or GED

Associate's or Bachelor's in Business Administration / Office Management

Tools

Microsoft Office Suite

Google Workspace

Airtable

RAMP

Social media management tools

Job description

Where Experience Leads and Quality Sets the Standard

VANIR delivers premium exterior installations with an emphasis on siding excellence, durability, and customer peace of mind. Our processes are structured, our crews are held to high standards, and our projects are managed with professionalism from start to finish.

What you will do

• Provide executive and administrative support to the President and senior leadership, including calendar and meeting coordination, travel arrangements, correspondence, presentations, special projects, mail services, and company event coordination.
• Manage company-wide administrative operations, including office and break room supplies, uniforms and branded apparel, employee swag, mobile phones, office equipment, corporate signage, software subscriptions, IT support requests, and branch-level administrative services and expenses.
• Administer organizational compliance and records, including business licenses, permits, occupancy certificates, renewals, vendor contracts, insurance documentation, customer/vendor portals, and other administrative records across Company locations.
• Support employee and operational workflows, including new-hire equipment and personnel requests, payroll and role changes, corporate credit card reconciliation, social media administration, and coordination with leadership, IT, and other departments.
• Administer subcontractor and vendor processes, including subcontractor eligibility reviews, ERP/Airtable setup and documentation, ongoing eligibility and status updates, coordination with Field Management and Data Systems, scorecard tracking, vendor credit applications, leadership approvals, and vendor account setup in the ERP system.

What We Are Looking For

Required:

• High school diploma or GED required; associate's or bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum of three (3) years of experience in office management, executive support, or corporate administration, with construction industry and multi-location experience strongly preferred.
• Strong technology skills, including proficiency in Microsoft Office Suite and Google Workspace; experience with Airtable, RAMP or similar expense platforms, and social media management tools preferred.
• Excellent organizational, written, and verbal communication skills, with demonstrated experience managing multiple priorities, coordinating events, vendors, and facilities, and interacting professionally with executive leadership.
• Highly self-motivated, proactive, and able to work independently with minimal supervision while exercising sound judgment, problem-solving skills, discretion, and confidentiality when handling sensitive business, personnel, and financial information.

Why Vanir?

• Medical, Dental and Vision Insurance: Employer paid medical and dental insurance
• 401k with Company Match: Invest in your future self
• Compensation for this role is aligned with comparable positions and reflects experience, skills, and responsibilities.
• PTO: Up to 2 weeks paid vacation and 10 paid holidays upon hire
• Career Development- On the job training and advancement opportunities

Ready to be on our team?

VANIR sets the bar for exterior siding projects across the Carolinas and Georgia - and we work with leaders who respect craftsmanship, safety, and accountability. If that is you, we would love to connect.