Executive Office & Operations Lead

All AV Services; Rogers (AR); On-site; USD 42,000 - 64,000; Full time

Job summary

All AV Services LLC is seeking a Business Office Manager to oversee administrative, operational, and business support functions. You will partner with leadership, coordinate office operations, procurement, rentals, inventory, scheduling, and accounting support to keep the company running efficiently.

The ideal candidate is organized, proactive, detail-oriented, and able to manage multiple priorities while supporting a growing team and improving processes.

Qualifications

• 3+ years of experience in office management, business operations, administration, or a related role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Experience with procurement, vendor management, inventory control, and purchasing.
• Experience with billing, invoicing, Accounts Payable, Accounts Receivable, or accounting support.
• Strong computer skills with experience using Microsoft Office and business software systems.
• Ability to learn and manage CRM, accounting, scheduling, and inventory platforms.
• Experience supporting HR functions and employee administration preferred.

Responsibilities

• Manage daily office operations, administrative processes, documentation, and internal workflows.
• Serve as Executive Assistant to the Owner by managing calendars, coordinating meetings, preparing reports, handling communications, and supporting strategic initiatives.
• Schedule and coordinate professional development meetings, leadership meetings, employee training, and company events.
• Coordinate procurement activities, including vendor communication, purchasing, quotes, purchase orders, and delivery tracking.
• Manage rental operations, including reservations, rental agreements, equipment availability, logistics, returns, and customer communication.
• Maintain accurate rental and company inventory records, including equipment tracking, audits, asset management, and maintenance coordination.
• Support sales, project management, and service teams with scheduling, documentation, customer communication, and operational coordination.
• Coordinate technician, installation, service, and project schedules to ensure efficient resource utilization.
• Manage customer billing, invoicing, Accounts Receivable, Accounts Payable, vendor payments, and financial recordkeeping.
• Assist with budgeting, expense tracking, reporting, and accounting processes.
• Support Human Resources activities, including recruiting coordination, onboarding, employee records, payroll support, training documentation, and compliance requirements.
• Manage and maintain business software systems, including CRM, accounting, scheduling, inventory, and project management platforms.
• Ensure accurate data entry and reporting across business systems.
• Prepare operational reports, metrics, and updates for leadership.
• Manage office supplies, equipment, facilities, and vendor relationships.
• Maintain confidential company, employee, customer, and financial information.
• Identify opportunities to improve processes, increase efficiency, and support company growth.

Skills

Office management

Communication

Organization

Procurement

Billing/Accounts receivable

Education

High school diploma or equivalent

Tools

Microsoft Office

CRM systems

Accounting software

Job description

All AV Services LLC is seeking a Business Office Manager to oversee administrative, operational, and business support functions. You will partner with leadership, coordinate office operations, procurement, rentals, inventory, scheduling, and accounting support to keep the company running efficiently.

The ideal candidate is organized, proactive, detail-oriented, and able to manage multiple priorities while supporting a growing team and improving processes.