Executive Operations & Admin Lead

Parallax Space, Inc.; Denver (CO); On-site; USD 85,000 - 120,000; Full time

Job summary

Parallax Space is seeking an Executive Business Administrator to serve as a foundational operational force across executive support, office management, and day-to-day business administration.

This role is a hybrid between Executive Assistant, Office Manager, and Business Operations Coordinator, supporting the C-suite while helping ensure daily business infrastructure runs efficiently.

Qualifications

• 3+ years of experience in executive administration, office management, business administration, or operational support roles.
• Strong experience supporting executive leadership in a professional business environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• High degree of professionalism, judgment, confidentiality, and discretion.
• Ability to manage multiple competing priorities with minimal supervision.
• Strong calendar management, scheduling, meeting coordination, and administrative execution experience.
• Proficiency in Microsoft Office, Google Workspace, presentation tools, and common business software platforms.
• Strong problem-solving instincts and execution mindset.
• Ability to operate effectively in a fast-paced startup or high-growth environment.

Responsibilities

• Provide direct administrative support to executive leadership, including calendar management, scheduling coordination, meeting logistics, and priority management.
• Coordinate domestic travel arrangements, itineraries, transportation, lodging, and schedule changes for executive leadership.
• Prepare meeting agendas, notes, action item tracking, and follow-up coordination.
• Manage inbound communications, scheduling requests, and executive coordination priorities.
• Support preparation of executive presentations, customer meeting materials, internal reporting documents, board materials, and investor coordination packages.
• Handle highly confidential business information with discretion and professionalism.
• Serve as primary coordinator for day-to-day office operations and workplace organization.
• Maintain organized digital and physical business records across finance, contracts, vendors, HR-adjacent administration, and company operations.
• Support document management, records organization, contract filing, and administrative business processes.
• Assist with purchase requests, PO coordination, invoice routing, expense tracking, and vendor documentation.
• Support cross-functional coordination between leadership, engineering, manufacturing, supply chain, and business operations teams.
• Help track action items, deliverables, internal deadlines, and recurring business priorities.

Skills

Executive administration

Office management

Operational support

Calendar management

Communication skills

Discretion and professionalism

Multi-tasking

MS Office / Google Workspace

Problem solving

Startup / fast-growth experience

Tools

Microsoft Office

Google Workspace

Presentation tools

Job description

Parallax Space is seeking an Executive Business Administrator to serve as a foundational operational force across executive support, office management, and day-to-day business administration.

This role is a hybrid between Executive Assistant, Office Manager, and Business Operations Coordinator, supporting the C-suite while helping ensure daily business infrastructure runs efficiently.