Executive Office Services Coordinator

SSI (U.S.) Inc. d/b/a Spencer Stuart; Washington (District of Columbia); Presencial; USD 70.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Retirement savings plan with profit-sh

PTO 15 days per year

Sick time 10 days per year

Company holidays 12 days per year

Health, dental, and vision insurance

Life Insurance

Disability insurance

Wellness programs

Descripción de la vacante

Spencer Stuart seeks an Office Services Coordinator to be the first point of contact for visitors and staff, ensuring a warm, professional, and discreet experience. You will manage front desk operations, calls, IT needs, and office logistics to support productivity in a fast-paced professional services environment.

Ideal candidates bring 3–5 years of administrative experience, strong MS Office skills, and excellent written and verbal communication.

Formación

• Minimum of 3-5 years of administrative experience in a professional environment that is production oriented.
• Ideally, experience as a receptionist and/or administrative assistant in a fast-paced, professional office environment that is production and administratively oriented.
• Typing speed of 50 wpm is preferred.
• Excellent written and verbal communication skills.
• Ability to handle a variety of tasks simultaneously; prioritizing and balancing workload and maintaining a strong focus on and attention to detail.
• Proficient in Microsoft applications (Word, Outlook, PowerPoint, Excel).
• Proficient in proofreading and editing documents.

Responsabilidades

• Greet/welcome all clients, candidates and visitors, offer a beverage and escort individuals to the appropriate location within the office.
• Serve as a main point of contact to manage office logistics for office staff and visitor logistics including greeting guests, providing access, reservations, meals and materials.
• IT Lead/Liaison: Liaison with Service Desk for technology updates and repairs; maintain workstation and inventory of in-office technology assets; assist visitors and staff with IT needs; dial in meetings and manage conference room tech.
• Be an active participant in creating the office culture by sharing, collecting and administering ideas for a positive workspace.
• Assist the administrative director as a liaison with property management to facilitate repairs and building-related matters.
• Responsible for keeping the team informed about office updates, procedures and events; ensure open communication.
• Maintain and order all office supplies, production room materials, caf grocery orders.
• Facilitate service calls for office equipment and maintain meter readings for copiers, postage machines, etc.
• Provide admin assistance to consultants and staff for search-related production and data entry tasks.
• Pickup and distribute office mail, packages; keep caf and office tidy.
• Tidy visitor rooms, conference rooms and videoconference rooms after use.

Conocimientos

Professional demeanor

Punctuality

Flexibility

Self-confidence

Verbal communication

Written communication

Confidentiality

Organization

Self-motivation

Herramientas

Word

PowerPoint

Outlook

Excel

Descripción del empleo

Spencer Stuart seeks an Office Services Coordinator to be the first point of contact for visitors and staff, ensuring a warm, professional, and discreet experience. You will manage front desk operations, calls, IT needs, and office logistics to support productivity in a fast-paced professional services environment.

Ideal candidates bring 3–5 years of administrative experience, strong MS Office skills, and excellent written and verbal communication.