Executive Office Operations & Reception Coordinator

Pepperdine University; Malibu (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Benefits package

40-hour week

Job summary

Pepperdine University is seeking an Operations Coordinator to support the President and Executive Vice President’s office. You will create a welcoming reception experience, supervise student staff, handle confidential projects, and assist with data tasks, events, and supply management.

The role requires strong professional demeanor and solid organizational and communication skills. You will coordinate RSVPs for executive events, manage meeting spaces, maintain break rooms, and collaborate with

Qualifications

• Bachelor's degree required.
• One year of office/administrative experience preferred.
• Ability to maintain confidentiality and work with diverse stakeholders.
• Proactive, responsive, and professional demeanor.

Responsibilities

• Greet guests, manage reception operations, route calls, and uphold security awareness.
• Coordinate confidential projects and support event coordination and office tasks.
• Oversee break rooms, supply management, and mailroom liaison duties.
• Supervise and mentor President Associates, including hiring, training and scheduling.
• Manage RSVPs for executive events and coordinate meeting spaces and vendors.

Skills

Professional demeanor

Interpersonal communication

Administrative support

Computer skills

Organizational skills

Prioritization under pressure

Confidentiality

Stakeholder collaboration

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office

Job description

Pepperdine University is seeking an Operations Coordinator to support the President and Executive Vice President’s office. You will create a welcoming reception experience, supervise student staff, handle confidential projects, and assist with data tasks, events, and supply management.

The role requires strong professional demeanor and solid organizational and communication skills. You will coordinate RSVPs for executive events, manage meeting spaces, maintain break rooms, and collaborate with