Planned Giving Operations & Outreach Coordinator

Pepperdine University; Malibu (CA); On-site; USD 32,000 - 35,000; Full time

Job summary

Pepperdine University is seeking an Office Coordinator to support the Planned Giving team with daily administrative operations, outreach, marketing, and event planning while maintaining professionalism and discretion.

Primary duties include managing workflows, handling invoices and subscriptions, updating the department website, coordinating travel, scheduling, donor communications, data entry in Raiser's Edge, and maintaining prospect files and team tracking sheets.

Qualifications

• Bachelor’s Degree or 2 years of general office experience requiring proficiency in professional protocol.
• Excellent verbal communications and document editing skills.
• Attention to detail.
• Organizational skills.
• Marketing skills and experience.
• Professionalism.
• Ability to work independently.
• Excellent interpersonal and writing skills.
• Basic computer skills.
• Proficiency with Microsoft / Apple / Google office suite and ability to use the copier.

Responsibilities

• Manage the daily administrative operations for the Planned Giving team to ensure efficient office workflows and provide consistent, high-level support for all staff members.
• Oversee financial operations, including processing invoices, managing professional services, and handling subscriptions.
• Assist the Planned Giving team with print and digital outreach and marketing, including the maintenance and optimization of the department website.
• Assist with event planning and communication efforts, as well as donor outreach to strengthen key relationships.
• Support the Planned Giving staff by managing confidential correspondence and streamlining communication. Handle scheduling, travel arrangements, reimbursements, as well as credit card reallocations and substantiations.
• Enter data/activity into Raiser's Edge, and answer telephones.
• Open, prioritize, and distribute incoming mail.
• Create and maintain prospect files and team-tracking sheets.

Skills

Bachelor's Degree

Verbal communications

Editing documents

Attention to detail

Organizational skills

Marketing experience

Professionalism

Independence

Interpersonal skills

Writing skills

Basic computer skills

MS Office / Google Suite

Education

Bachelor's Degree

Tools

Raiser’s Edge

Adobe Acrobat

Adobe InDesign

CRM database software

PeopleSoft

Sheets / Excel

Job description

Pepperdine University is seeking an Office Coordinator to support the Planned Giving team with daily administrative operations, outreach, marketing, and event planning while maintaining professionalism and discretion.

Primary duties include managing workflows, handling invoices and subscriptions, updating the department website, coordinating travel, scheduling, donor communications, data entry in Raiser's Edge, and maintaining prospect files and team tracking sheets.