Executive Office Concierge & Administrative Assistant

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 33,000 - 36,000; Full time

Job summary

The University of Virginia is seeking an Executive Receptionist and Administrative Assistant to be the first point of contact for visitors, callers and guests within the Office of the President. This on-site role supports daily operations, processing expense reports, coordinating supplies, and assisting with office functions.

The position reports to the Executive Director of Operations and works with the Director of Finance and Budget and Business Manager to ensure smooth office operations.

Qualifications

• High School diploma or equivalent required.
• 1+ year of relevant experience required.
• Bachelor's degree and 3 years of progressively responsible experience providing administrative support preferred; or an equivalent combination of education and experience.

Responsibilities

• Serve as the primary contact for visitors and callers; provide a welcoming, professional experience.
• Answer calls, emails, and inquiries; direct to appropriate offices.
• Receive, review, and distribute mail, packages, and deliveries daily.
• Coordinate reservations and scheduling for conference/meeting spaces.
• Manage visitor parking requests and building access.

Skills

Customer service

Excellent communication

Discretion/ confidentiality

Scheduling coordination

Education

High School diploma or equivalent

Bachelor’s degree (preferred)

3+ years admin experience (preferred)

Tools

Microsoft Outlook

Excel

Word

Shared calendaring

Job description

The University of Virginia is seeking an Executive Receptionist and Administrative Assistant to be the first point of contact for visitors, callers and guests within the Office of the President. This on-site role supports daily operations, processing expense reports, coordinating supplies, and assisting with office functions.

The position reports to the Executive Director of Operations and works with the Director of Finance and Budget and Business Manager to ensure smooth office operations.