Executive Office Coordinator – VIP Support & Operations

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 75,000 - 105,000; Full time

Job summary

The UCLA Luskin Conference Center is seeking a dynamic, highly organized Executive Office Coordinator to drive seamless operational and administrative leadership within our hospitality environment on the UCLA campus.

You will manage high-level scheduling, facilitate cross-department communications, oversee daily office logistics, and support VIP guest relations, thriving in a fast-paced setting and upholding UCLA Hospitality's commitment to exceptional service.

Qualifications

• 2+ years experience in personnel, accounting, project management, or administration in a large department
• Ability to manage a high volume of tasks with interruptions and meet deadlines
• Skill organizing information, people, finances and resources to develop programs and close projects
• Experience analyzing operating procedures and recommending changes
• Excellent interpersonal communication with diverse populations
• Proficient in standard business software (e.g., Microsoft Office)
• Strong written and oral communication for proposals, memos and correspondence
• Ability to motivate teamwork and maintain cooperative relationships
• Ability to handle confidential information discreetly
• Working knowledge of university policies and business systems (preferred)

Responsibilities

• Manage high-level scheduling for executive team
• Facilitate cross-department communications
• Oversee daily office logistics
• Support VIP guest relations

Skills

Interpersonal communication

Political acumen

Team collaboration

Discretion with sensitive information

Written communication

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

The UCLA Luskin Conference Center is seeking a dynamic, highly organized Executive Office Coordinator to drive seamless operational and administrative leadership within our hospitality environment on the UCLA campus.

You will manage high-level scheduling, facilitate cross-department communications, oversee daily office logistics, and support VIP guest relations, thriving in a fast-paced setting and upholding UCLA Hospitality's commitment to exceptional service.