Executive Office Operations & Front Desk Coordinator

Pepperdine University; Malibu (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

Pepperdine University in Malibu, CA seeks an Operations Coordinator to create a positive first impression for guests and visitors and to ensure a smooth reception operation for the President and Executive Vice President’s office suites. You will supervise a team of student employees and coordinate with multiple departments to maintain security and efficiency.

Applicants should hold a bachelor's degree and have 1 year of office experience, strong communication, and a proactive, confidential

Qualifications

• Bachelor's degree required or equivalent professional experience.
• One year of office settings and/or administrative experience.
• Proactive, responsive, and able to maintain confidentiality.
• Professional demeanor and strong interpersonal communication.
• Ability to coordinate with University administrators, staff, and vendors.

Responsibilities

• Greet guests warmly and manage reception for the President and Executive Vice President’s suites.
• Direct calls, enforce security protocols, and coordinate mail and deliveries.
• Supervise student employees, hire/train/schedule, and guide daily tasks.
• Coordinate events, RSVPs, and meeting setups across the 4th floor spaces.
• Manage office expenditures and maintain break rooms and supply stock.

Skills

Professional demeanor

Interpersonal communication

Administrative support

Computer skills

Organize & prioritize under pressure

Initiative & ownership

Confidentiality

Collaborate with diverse stakeholders

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office

Job description

Pepperdine University in Malibu, CA seeks an Operations Coordinator to create a positive first impression for guests and visitors and to ensure a smooth reception operation for the President and Executive Vice President’s office suites. You will supervise a team of student employees and coordinate with multiple departments to maintain security and efficiency.

Applicants should hold a bachelor's degree and have 1 year of office experience, strong communication, and a proactive, confidential