Executive Office & Operations Manager

Magnolia Medical Technologies; Seattle (WA); On-site; USD 60,000 - 85,000; Full time

Job summary

Magnolia Medical Technologies is seeking an Office Manager to provide high-level administrative and operational support to the CEO, CFO, and a small team. You will manage schedules, coordinate travel and events, and ensure day-to-day operations run smoothly.

The ideal candidate is highly organized, discreet with confidential information, and capable of handling multiple priorities with professionalism. Proficiency in Microsoft Office and strong communication skills are essential to support

Qualifications

• High school diploma or equivalent required.
• 3+ years of administrative, executive assistant, office management, or related experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and coordinate the CEO’s and CFO’s calendars, meetings, and appointments.
• Schedule internal and external meetings and ensure materials are prepared.
• Arrange domestic and international travel, including itineraries.
• Order and maintain office supplies and equipment.
• Plan and coordinate company meetings, team events, and leadership off sites.
• Manage event logistics including venues, catering, materials, and communications.
• Provide administrative support to a small team, including scheduling and document preparation.
• Assist with employee onboarding and offboarding logistics.
• Serve as the contact for facilities related requests.
• Handle incoming and outgoing mail, shipping, and related tasks.
• Support cross-functional initiatives and departmental projects.

Skills

Organizational skills

Time management

Communication

Discretion with confidential info

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Magnolia Medical Technologies is seeking an Office Manager to provide high-level administrative and operational support to the CEO, CFO, and a small team. You will manage schedules, coordinate travel and events, and ensure day-to-day operations run smoothly.

The ideal candidate is highly organized, discreet with confidential information, and capable of handling multiple priorities with professionalism. Proficiency in Microsoft Office and strong communication skills are essential to support