Dallas Executive Assistant & Office Operations Lead

West End Workforce; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

West End Workforce is seeking an Executive Assistant to directly support the President as it builds a new Dallas office. You will manage calendars, coordinate meetings, and drive day-to-day operations in a fast-growing startup environment.

You will establish processes, handle office logistics, and evolve the administrative function as the organization scales. The role suits a proactive, highly organized professional who thrives behind the scenes and wants to grow with the company.

Qualifications

• Significant experience supporting a President, CEO or other senior executive in a fast-paced environment.
• Exceptional organizational skills and the ability to manage competing priorities without constant direction.
• Strong judgment and discretion, particularly around what should be escalated versus handled independently.
• A genuinely proactive working style—you see what needs to happen and take ownership of it.

Responsibilities

• Direct executive support for the President, including calendar management, meeting coordination, and follow-through.
• Help establish and operationalize the company's new Dallas office.
• Coordinate office-related vendors, logistics, processes, and day-to-day needs as the location grows.
• Protect the President's time by identifying what requires executive attention and what can be handled independently.
• Expense management and reporting.
• Maintain team rosters, including headcount, start dates, locations, and contact information.
• Own a rotating portfolio of trackers, internal projects, and operational priorities.
• Coordinate meetings across internal leadership, external partners, contractors, and other stakeholders.
• Anticipate needs and proactively address issues before they reach the President.
• As the team grows, potentially assist with recruiting coordination, interview scheduling, and first-pass resume review against established criteria.

Skills

Executive support

Calendar management

Prioritization

Discretion

Fast-paced environment

Job description

West End Workforce is seeking an Executive Assistant to directly support the President as it builds a new Dallas office. You will manage calendars, coordinate meetings, and drive day-to-day operations in a fast-growing startup environment.

You will establish processes, handle office logistics, and evolve the administrative function as the organization scales. The role suits a proactive, highly organized professional who thrives behind the scenes and wants to grow with the company.