Executive & Office Operations Lead

Azora; Phoenix (AZ); On-site; USD 70,000 - 120,000; Full time

Benefits offered by this job

Equity

Healthcare

401(k)

Unlimited PTO

Job summary

Azora is looking for an energetic, highly resourceful person to help keep a fast-growing company organized and moving. This broad, in-person role spans executive support, purchasing, travel, office organization, team logistics, recruiting coordination, and basic people operations.

You will become the team’s go‑to problem solver, coordinating details behind important work, and ensuring nothing gets lost between people, vendors, systems, and deadlines.

Qualifications

• Previous experience in company operations, office management, or a similarly demanding role.
• Exceptional organization and attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ability to manage many changing priorities without losing track of commitments.
• Resourcefulness and comfort completing unfamiliar tasks with limited direction.
• Strong judgment regarding urgency, confidentiality, cost, and when to elevate.
• Comfortable working in person and supporting a team that moves quickly.
• Able to interact with engineers, vendors, customers, and external partners.
• Proficiency with modern productivity, travel, purchasing, and communication tools.

Responsibilities

• Provide executive and team support, including scheduling and travel coordination.
• Keep the office organized and ready for employees, customers, and visitors.
• Own company purchasing, including office supplies, equipment, shipping, vendor coordination, and expense documentation.
• Coordinate interviews and support onboarding and offboarding with payroll, benefits, documentation, and account setup.
• Help employees resolve routine operational questions and connect them with the right resources.
• Maintain company records, subscriptions, vendor information, insurance documents, and deadlines.
• Proactively keep CRM updated with up-to-date data on key contacts.
• Track open operational tasks and follow up until they are completed.
• Improve and document internal systems for purchasing, travel, onboarding, document management, and office operations as the company scales.
• Take ownership of special projects and unexpected problems.

Skills

Operations management

Organization skills

Communication skills

Startup experience

Vendor coordination

Travel coordination

Interpersonal skills

CRM experience

Tools

CRM software

Office productivity tools

Payroll systems

Job description

Azora is looking for an energetic, highly resourceful person to help keep a fast-growing company organized and moving. This broad, in-person role spans executive support, purchasing, travel, office organization, team logistics, recruiting coordination, and basic people operations.

You will become the team’s go‑to problem solver, coordinating details behind important work, and ensuring nothing gets lost between people, vendors, systems, and deadlines.