Executive Office & Operations Lead

Faropoint; Hoboken (NJ); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Base salary range: $80,000–$100,000

Discretionary bonus

Healthcare benefits

Unlimited PTO

401k match

Job summary

Faropoint in Hoboken, NJ is seeking an Office Manager with executive support duties for the Chief People Officer. This on-site, full-time role handles daily office operations, events, vendor management, and travel coordination, while providing high-touch support to a senior executive.

The ideal candidate will thrive in a fast-paced environment, manage calendars, coordinate travel, and contribute to cost-saving initiatives.

Qualifications

• 2+ years of experience in office management, executive support, or a related administrative role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and comfort learning new tools/systems.
• Discretion and professionalism when supporting senior executives.
• Prior experience in real estate, private equity, or financial services a plus.

Responsibilities

• Oversee all aspects of daily office operations, including supplies, equipment, and general facilities upkeep.
• Serve as the primary point of contact for office-related needs and requests from employees.
• Keep the office kitchen stocked and organized, including re-stocking the fridge, snacks, coffee, and other pantry items.
• Plan and execute company events, team meetings, offsites, and celebrations.
• Coordinate logistics including venue, catering, materials, and scheduling.
• Maintain inventory of office supplies and equipment; coordinate repairs and vendor service calls.
• Monitor and manage the office operating budget; track expenses for savings opportunities.
• Provide dedicated, high-touch support to the Chief People Officer; manage calendars and travel.
• Arrange domestic and international travel logistics; handle day-to-day requests.

Skills

Office management

Executive support

Organizational skills

Communication skills

Discretion

Private equity experience

Tools

Microsoft Office Suite

Job description

Faropoint in Hoboken, NJ is seeking an Office Manager with executive support duties for the Chief People Officer. This on-site, full-time role handles daily office operations, events, vendor management, and travel coordination, while providing high-touch support to a senior executive.

The ideal candidate will thrive in a fast-paced environment, manage calendars, coordinate travel, and contribute to cost-saving initiatives.