Executive Assistant & Office Operations Lead – Onsite Hoboken

Faropoint; Hoboken (AL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Discretionary bonus

Healthcare benefits

Unlimited PTO

401k match

Job summary

Faropoint in Hoboken, NJ is seeking an Office Manager who also serves as Executive Assistant to our Chief People Officer. This on-site role manages daily office operations, kitchen/pantry, events, budgeting, and vendor relations while providing high-touch support to a senior executive.

Five days on-site with diverse day-to-day tasks. The position offers a base salary in the $80,000-$100,000 range, plus discretionary bonus, healthcare, unlimited PTO, and a 401k match.

Qualifications

• 2+ years of experience in office management, executive support, or a related administrative role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and comfort learning new tools.
• Discretion and professionalism when supporting senior executives.
• Prior experience in real estate, private equity, or financial services is a plus.
• A proactive, 'no task too small' mindset.

Responsibilities

• Oversee all aspects of daily office operations, including supplies, equipment, and general facilities upkeep.
• Serve as the primary point of contact for office-related needs and requests from employees.
• Keep the office kitchen stocked and organized, including restocking and ordering.
• Plan and execute company events, team meetings, offsites, and celebrations.
• Maintain inventory of office supplies and equipment; coordinate repairs and vendor service calls.
• Monitor and manage the office operating budget and purchases.
• Maintain a clean, safe, and functional office environment; coordinate with building management.
• Assist with IT-related setup and coordinate with vendors for repairs.
• Provide dedicated executive support to one C-level executive; manage calendars and travel.
• Handle day-to-day requests such as lunch ordering and personal/professional support tasks.
• Take on ad hoc projects as they arise.

Skills

Office management

Executive support

Calendar management

Travel planning

Vendor coordination

Budget tracking

Microsoft Office

Discretion & professionalism

Tools

Microsoft Office Suite

Job description

Faropoint in Hoboken, NJ is seeking an Office Manager who also serves as Executive Assistant to our Chief People Officer. This on-site role manages daily office operations, kitchen/pantry, events, budgeting, and vendor relations while providing high-touch support to a senior executive.

Five days on-site with diverse day-to-day tasks. The position offers a base salary in the $80,000-$100,000 range, plus discretionary bonus, healthcare, unlimited PTO, and a 401k match.