Executive Office & Operations Coordinator

Ascend Staffing; North Salt Lake (UT); On-site; USD 41,000 - 45,000; Full time

Job summary

Ascend Staffing in North Salt Lake, UT is seeking a Corporate/Office Administrator to oversee workplace operations, meetings, and executive support within the Support Center. This mid-level role requires initiative, organization, and confidentiality to keep the office running smoothly.

You will manage supplies, coordinate events and lunches, prepare agendas for leadership meetings, and collaborate across departments.

Qualifications

• Two or more years of experience supporting executive leadership
• High school diploma or equivalent; bachelor's degree preferred
• Strong organizational and communication skills
• Proficient in Microsoft Office Suite
• Maintains confidentiality and handles sensitive information

Responsibilities

• Manage and purchase all office supplies and snacks
• Prepare meeting rooms with supplies, technology, and materials
• Maintain a clean, organized filing system
• Coordinate biweekly Support Center lunches and logistics
• Support executive meetings and company events including setup and cleanup
• Prepare agendas and materials for executive meetings
• Assist in arranging executive travel and local transportation
• Collaborate across departments to complete priorities
• Build positive relationships with employees, vendors, clients
• Perform other duties as assigned by HR or Executives

Skills

Executive support

Organization

Communication

Time management

Confidentiality

Education

High school diploma or equivalent

Bachelor's degree in business administration or related field (preferred)

Tools

Microsoft Office Suite

Job description

Ascend Staffing in North Salt Lake, UT is seeking a Corporate/Office Administrator to oversee workplace operations, meetings, and executive support within the Support Center. This mid-level role requires initiative, organization, and confidentiality to keep the office running smoothly.

You will manage supplies, coordinate events and lunches, prepare agendas for leadership meetings, and collaborate across departments.