Executive Admin & Operations Coordinator

Corexpartners; Salt Lake City (UT); On-site; USD 42,000 - 60,000; Full time

Job summary

Corexpartners is seeking an Administrative/Executive Assistant to support company leadership in Salt Lake City. The role includes calendar management, travel coordination, document preparation, and file maintenance across electronic and physical records.

Ideal candidates will have experience supporting executives, proficiency with ERP/CRM systems, and strong organizational skills, confidentiality, and a proactive work style.

Qualifications

• Supports executives with calendar management and communications.
• Experience with ERP/CRM tools is preferred.
• Strong organizational skills and discretion required.

Responsibilities

• Answer and direct telephone calls, emails, and other communications in a professional manner.
• Manage calendars, schedule meetings, and coordinate travel arrangements for company leadership.
• Prepare correspondence, reports, presentations, meeting agendas, and other business documents.
• Maintain electronic and physical filing systems to ensure accurate recordkeeping.
• Assist with expense reports, invoices, purchase orders, and other administrative tasks.
• Coordinate office supplies, equipment, and vendor relationships.
• Organize company meetings, events, and employee activities.
• Assist with onboarding new employees and maintaining personnel files.
• Coordinate shipping, receiving, and other logistics as needed.
• Assist the Customer Service Team by helping coordinate customer communications, maintaining customer records, tracking service requests, and supporting efforts to provide exceptional customer service.
• Assist the Executive Team in coordinating and overseeing administrative aspects of the sales organization, including sales reporting, customer communications, meeting coordination, and initiatives that support continued sales growth.
• Provide administrative support for the planning, coordination, and execution of the expansion of Core X Performance's existing facility, including scheduling, document management, vendor coordination, and project tracking.
• Maintain confidentiality of sensitive company and employee information.
• Support special projects and assist leadership with administrative and operational initiatives.
• Identify opportunities to improve office procedures and administrative processes.
• Perform other duties as assigned to support business operations.

Skills

Executive support

Time management

Communication

Discretion/confidentiality

Education

Associates or better

Bachelors or better

High School or better

Tools

ERP systems

CRM software

Job description

Corexpartners is seeking an Administrative/Executive Assistant to support company leadership in Salt Lake City. The role includes calendar management, travel coordination, document preparation, and file maintenance across electronic and physical records.

Ideal candidates will have experience supporting executives, proficiency with ERP/CRM systems, and strong organizational skills, confidentiality, and a proactive work style.