On-Site Office & Facilities Coordinator

Sweeney-Conrad; Kirkland (WA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Dependent coverage

Flexible Spending Accounts

Life and disability insurance

401(k) with employer match

Paid time off

13 paid holidays

Job summary

Ascend is seeking an Office Administrator in Kirkland, WA to support a professional environment with a proactive, service-oriented mindset. This on-site role reports to the Senior Manager of Tax Operations and covers flow, space, and vendor management for a busy firm.

You'll maintain common areas, prepare conference rooms, manage mail, greet visitors, and coordinate events while delivering exceptional client and internal support. Proficiency in Microsoft Office 365 is essential.

Qualifications

• Associate's degree or higher required.
• Valid driver's license and reliable transportation.
• Customer service oriented with a professional demeanor.
• Highly organized with strong attention to detail.
• Proficient in Microsoft Office 365.

Responsibilities

• Maintain common areas and office supplies.
• Prepare and maintain conference rooms for meetings.
• Support office and desk assignments, and space management.
• Greet visitors and answer incoming calls.
• Handle mail, faxes, and shared mailbox emails.
• Support client document drop-offs and on-demand requests.
• Assist with internal and external firm events.
• Manage office vendor relationships and budget.

Skills

Customer service

Communication

Organization

Time management

Microsoft Office 365

Education

Associate's degree or higher

Tools

Microsoft Office 365

SharePoint

Job description

Ascend is seeking an Office Administrator in Kirkland, WA to support a professional environment with a proactive, service-oriented mindset. This on-site role reports to the Senior Manager of Tax Operations and covers flow, space, and vendor management for a busy firm.

You'll maintain common areas, prepare conference rooms, manage mail, greet visitors, and coordinate events while delivering exceptional client and internal support. Proficiency in Microsoft Office 365 is essential.