Executive Office & Operations Assistant

Burns & McDonnell; Phoenix (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

Burns & McDonnell's Phoenix office is seeking an Office Assistant to provide essential administrative support, manage calendars, and coordinate meetings. This role works closely with office leadership and project teams to ensure smooth daily operations.

You will prepare correspondence, assist with travel arrangements, track budgets and invoices, and maintain office systems including Visio and PowerBI outputs for reporting.

Qualifications

• High school diploma or GED required.
• Applicable office/clerical experience preferred.
• Advanced knowledge of Word, Excel, and PowerPoint.
• Ability to work independently with accuracy and reliability.
• Excellent organization and communication skills.

Responsibilities

• Provide high-level admin support to the Office Manager.
• Manage schedules, appointments, and a high volume of meetings.
• Support leadership and project teams with administrative tasks.
• Prepare memos, letters, and PowerPoint presentations.
• Coordinate travel arrangements and prepare itineraries.
• Assist with expense reports and budget tracking.
• Maintain office reception area and visitor greeting.

Skills

MS Word

Excel

PowerPoint

Calendar management

Communication skills

Education

High School Diploma or GED

Tools

Visio

PowerBI

Microsoft Outlook

Job description

Burns & McDonnell's Phoenix office is seeking an Office Assistant to provide essential administrative support, manage calendars, and coordinate meetings. This role works closely with office leadership and project teams to ensure smooth daily operations.

You will prepare correspondence, assist with travel arrangements, track budgets and invoices, and maintain office systems including Visio and PowerBI outputs for reporting.