Strategic Executive Assistant & Phoenix Office Lead

Blackboard; Phoenix (AZ); On-site; USD 79,000 - 110,000; Full time

Job summary

Blackboard seeks an anchor Executive Assistant and Site Lead for Phoenix to manage calendars, travel, and executive follow-up while leading the new Phoenix office setup. You will own the office environment and ensure seamless interactions with Facilities, IT, Security, and People teams as the site opens in 2027.

You will use AI to streamline repetitive tasks, ensuring executives focus on strategic work. Fluency in English is required to communicate with stakeholders and leaders.

Qualifications

• You anticipate executives' needs and act with good judgment.
• Discretion is essential; confidentiality is a core operating principle.
• Stay steady when plans shift—flight delays, changes, or building issues.
• Provide attentive care to people; make others feel looked after.
• Leverage modern AI tools to automate repetitive tasks and increase efficiency.
• Fluency in written and spoken English is required.

Responsibilities

• Manage executive calendars to maximize effective use of time.
• Coordinate travel, expenses, and approvals with minimal supervision.
• Oversee office setup, facilities, IT, security, and People team coordination for the Phoenix site.
• Represent the executive voice in internal and external communications with stakeholders.
• Use AI to handle scheduling, briefing documents, expenses, and follow-up tracking.

Skills

Executive support

Discretion

Calendar management

Communications

AI-assisted work

English fluency

Job description

Blackboard seeks an anchor Executive Assistant and Site Lead for Phoenix to manage calendars, travel, and executive follow-up while leading the new Phoenix office setup. You will own the office environment and ensure seamless interactions with Facilities, IT, Security, and People teams as the site opens in 2027.

You will use AI to streamline repetitive tasks, ensuring executives focus on strategic work. Fluency in English is required to communicate with stakeholders and leaders.