Senior Executive Assistant & Global Office Lead

Burns & McDonnell; Kansas City (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

Burns & McDonnell is seeking an Executive Assistant to provide high‑level administrative support to a Global Practice Manager, officer, or regional office manager. The role requires handling confidential information, preparing memos, reports, and presentations, and coordinating calendars and travel.

You will support complex scheduling, event logistics, and cross‑team communications with internal and external clients, including executives and government partners.

Qualifications

• Requires a bachelor’s degree and 5 years of administrative experience supporting senior executives, or 9 years replacement experience.
• Demonstrated ability to maintain strict confidentiality and discretion.
• Proven independent work style with strong organizational and problem‑solving skills.
• Excellent written and verbal communication across all levels within and outside the organization.

Responsibilities

• Provide executive level administrative support to Global Practice Manager, Officer or Regional Office Manager.
• Gather, verify, and analyze information to prepare memos, reports, and presentations.
• Prepare travel arrangements, calendars, meeting agendas, and minutes.
• Coordinate complex scheduling and logistics for large group events and meetings.
• Handle sensitive information and ensure QA/QC adherence to policies and safety standards.
• Assist with contracts, invoices, and other confidential documents and approvals.

Skills

Discretion

Independence

Organization

Communication

Education

Bachelor's degree + 5 years admin exp

9 years admin exp alternative

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

Burns & McDonnell is seeking an Executive Assistant to provide high‑level administrative support to a Global Practice Manager, officer, or regional office manager. The role requires handling confidential information, preparing memos, reports, and presentations, and coordinating calendars and travel.

You will support complex scheduling, event logistics, and cross‑team communications with internal and external clients, including executives and government partners.