Administrative Coordinator for Global Practice

Burns & McDonnell; Denver (CO); On-site; USD 42,000 - 56,000; Full time

Job summary

Burns & McDonnell in Denver, CO, seeks an Administrative Assistant for the Global Practice to support leadership and ensure continuity of daily Global Practice functions. Responsibilities include coordinating calendars, planning meetings, preparing slides, taking notes, and monitoring budgets.

The role involves office-wide events, onboarding for new hires, and collaboration across departments. Excellent organizational and communication skills are essential.

Qualifications

• High school diploma or GED required; four-year degree preferred.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication with all levels of the organization and external contacts.
• Demonstrated ability to work independently with accuracy, reliability, and sound judgment.

Responsibilities

• Manage and maintain calendars, scheduling, and logistics for department leadership, including recurring and ad hoc meetings.
• Plan, coordinate, and facilitate on-site and off-site department meetings including project reviews, financial meetings, management meetings, and planning sessions.
• Attend department planning sessions to compile and coordinate presentation slide decks and manage AV/IT requirements.
• Serve as a dedicated note taker for management meetings, planning sessions, and other recurring department meetings; prepare and distribute meeting minutes and action item summaries.
• Monitor department deadlines and benchmarks; support preparation and presentation of monthly progress reports and track action items through completion.
• Prepare a variety of communications including emails, meeting agendas, presentations, and reports utilizing Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Forms).
• Assemble and analyze information involving department plans and budgets to keep leadership informed of projected and final costs.
• Monitor, review, and approve standard expenditures to ensure department activities are conducted within established budgets.
• Facilitate the dissemination of information across the department, Global Practice, and key stakeholders through email, Outlook calendar invitations, and internal communications channels.
• Field and resolve questions regarding department and Global Practice operations; research and provide appropriate answers.
• Responsible for handling sensitive and confidential information with discretion.
• Organize and execute office-wide events and meetings, including those for visiting groups from corporate offices or other locations.
• Support presentations for monthly all-staff meetings and other office-wide gatherings.
• Coordinate office-related issues and complaints and follow up to ensure resolution.
• Provide back-up front desk/reception support as needed.
• Manage supply inventory and purchasing for the department.
• Handle incoming and outgoing mail and package distribution.
• Coordinate and send department-wide birthday and service anniversary recognition.
• Plan and organize team social hours and team-building events for the department and individual project groups.
• Act as a liaison between department staff and building café management to surface feedback and develop solutions.
• Support onboarding logistics for new hires and interns, including workstation setup, scheduling, and serving as a welcoming resource for questions.
• Take photos at events and of new hires for use on internal resources.

Skills

Organizational skills

Written and verbal communication

Independent work

Detail-oriented

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Burns & McDonnell in Denver, CO, seeks an Administrative Assistant for the Global Practice to support leadership and ensure continuity of daily Global Practice functions. Responsibilities include coordinating calendars, planning meetings, preparing slides, taking notes, and monitoring budgets.

The role involves office-wide events, onboarding for new hires, and collaboration across departments. Excellent organizational and communication skills are essential.