Executive Office, Media Relations, Admin Assistant, New York New York · ·

Goldman Sachs Bank AG; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

An established industry player is seeking a highly motivated Administrative Assistant to support the Global Head of Corporate Communications. This role is crucial for managing schedules, coordinating meetings, and facilitating travel arrangements while maintaining effective communication with various stakeholders. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and attention to detail. Join a dynamic team that values diversity and inclusion, offering competitive benefits and opportunities for professional growth. If you're ready to make a significant impact and support senior leadership in a prestigious firm, this is the perfect opportunity for you.

Benefits

Healthcare & Medical Insurance

Competitive Vacation Policies

Financial Wellness & Retirement Support

On-site Fitness Centers

Child Care & Family Care Services

Qualifications

• 3+ years of experience supporting senior executives in fast-paced environments.
• Requires excellent interpersonal, communication, and organizational skills.

Responsibilities

• Provides administrative support to a Partner Managing Director.
• Coordinates complex meetings and manages detailed calendars.
• Handles high volume calls and interacts with media and business leaders.

Skills

Interpersonal Skills

Communication Skills

Attention to Detail

MS Word

Outlook

Excel

PowerPoint

Concur

Zoom

Organizational Skills

Education

High School Diploma

Bachelor's Degree

Tools

MS Office Suite

Concur

Zoom

Job description

Executive Office, Media Relations, Admin Assistant, New York location_on New York, New York, United States

The Executive Office plays an integral role in setting and advancing Goldman Sachs’ corporate strategy, and in preserving the firm’s distinctive culture. We are responsible for safeguarding the firm’s relationship with alumni, clients, shareholders, policy makers, and the broader public, while ensuring that our own people remain informed about the firm’s evolving priorities. We also partner with the businesses to source high-impact opportunities in line with the firm’s social and sustainability agendas.

The Corporate Communications team in the Executive Office is seeking a highly motivated administrative assistant for the Global Head of Corporate Communications. This role involves supporting a Partner Managing Director, including their schedule, travel and external and internal relations. The role requires exceptional prioritization and communication skills, as well as the ability to adapt to a wide range of working styles and responsibilities. Previous experience in supporting senior executives and the ability to work in a busy, fast-paced environment is preferred.

Responsibilities

• Provides administrative support in a team environment to a Partner Managing Director.
• Coordinates complex, senior-level internal/ external meetings.
• Handles a high volume of phones calls, ensuring that media calls are always answered during normal office hours.
• Interacts with news reporters and high-level business leaders in a professional and effective manner.
• Maintains complex and extremely detailed calendars, thinking proactively about scheduling needs and prioritizes meeting requests and related logistics.
• Coordinates domestic and international travel arrangements and processes expense reports.
• Available for weekend or evening work on occasion, in particular to support travel arrangements.
• Plans logistics and manages budget and a detailed guest list for Partner-sponsored internal and external events.
• Maintains understanding of firm expenses, client entertainment, news subscriptions and attendance policies.
• Books rooms and locations for meetings and events, ensuring all logistical planning details are addressed.
• Manages monthly invoices and arranges for payment.
• Orders supplies and keeps inventory well-stocked.

Skills

• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Strong proficiency in MS Word and Outlook.
• Proficiency in Excel, PowerPoint, Concur and Zoom.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrates dependability and sense of urgency about getting results.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Ability to display a consistent, professional degree of communication.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.
• 3+ years of experience.

About Goldman Sachs

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Salary Range

The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

Benefits

Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.

Healthcare & Medical Insurance: We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short-term disability, long-term disability, life, accidental death, labor accident and business travel accident insurance.

We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.

Financial Wellness & Retirement: We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities.

Health Services: We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.

Fitness: To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount).

Child Care & Family Care: We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.

Benefits at Goldman Sachs: Read more about the full suite of class-leading benefits our firm has to offer.