Administrative Assistant

Solomon Page; New York (NY); On-site; USD 75,000 - 80,000; Full time

Job summary

An established industry player in Real Estate and Hospitality is looking for a Receptionist/Administrative Assistant to join their dynamic team in New York City. This role involves providing essential administrative support across departments, ensuring smooth operations in a vibrant corporate office environment. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a warm demeanor to welcome guests. This is an exciting opportunity to contribute to a collaborative team while enjoying a competitive salary and comprehensive benefits package. If you thrive in a fast-paced setting and enjoy multitasking, this role is perfect for you.

Benefits

Medical benefits

Dental benefits

401(k) plan

Direct deposit

Commuter benefits

Qualifications

• Experience in receptionist or administrative roles is preferred.
• Must be detail-oriented and able to maintain confidentiality.

Responsibilities

• Provide general administrative support and manage multi-line phone system.
• Assist with preparing documents and managing office deadlines.

Skills

Receptionist experience

Administrative skills

HR experience

Communication skills

Detail oriented

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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Direct message the job poster from Solomon Page

Our client in the Real Estate and Hospitality industry is seeking a Receptionist/Administrative Assistant to join their team in NYC! This person provides administrative and professional support to all departments within the New York Corporate Office.

• Salary when perm: $75-80K

Responsibilities:

• Answer multi-line telephone system, screen and direct calls
• Empty dishwasher
• Take and relay messages
• Direct guests to correct destination
• General administrative and clerical support
• Typing, filing, faxing
• Notify proper personnel of overnight deliveries
• Maintain conference room calendars
• Maintain company extension list
• Tidy and maintain reception area and conference rooms
• Proficient in Word, Excel, PowerPoint and Outlook
• Filing to include electronic, hard copy and email
• Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps
• Assist with managing and track internal and corporate deadlines for the office.
• Understand internal reports, purchasing and invoice systems
• Assume responsibility for and execute special projects
• Sort incoming mail, create a log of all checks received and fill out deposit of checks
• Special event committee recorder
• Assist with weekly manager’s office payroll
• Complete expense reports for monthly and one time purchases
• Assist office with creation of contracts, agreements, reports, and presentations
• Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases
• Complete check requests for donations, capital and special events
• Participate in other departmental projects and operational functions when requested

Required Qualifications:

• Receptionist, Administrative, and/or HR experience is a plus
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous manner.
• Must be able to multitask and prioritize.
• Detail oriented.
• Must be able to maintain confidentiality of information.
• Must be able to show initiative.
• Perform other duties as requested by management.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, General Business, and Other

• Industries

  Real Estate, Hotels and Motels, and Hospitality

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