Sr Administrative Assistant

Moody's Investors Service; New York (NY); On-site; USD 64,000 - 95,000; Full time

Job summary

Join a forward-thinking team at a leading financial services firm as an Administrative Assistant. This pivotal role supports the corporate finance department by leveraging advanced tools to streamline operations and enhance productivity. The ideal candidate will be proactive, detail-oriented, and adept at adapting to new technologies. You'll have the opportunity to transition into a strategic role, contributing to high-value tasks while fostering a culture of continuous learning. If you're excited about making a significant impact in a dynamic environment, we encourage you to apply for this exciting opportunity.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off

Tuition Reimbursement

Employee Stock Purchase Plan

Parental Leave

Disability Insurance

Life Insurance

Qualifications

• Proven experience supporting large teams as an Administrative Assistant.
• Strong analytical skills to interpret data insights.
• Self-starter with a proactive approach to tasks.

Responsibilities

• Oversee daily operations and manage workflow for the team.
• Leverage AI tools for strategic support and task automation.
• Coordinate project planning and execution across teams.

Skills

Administrative Support

Proficiency in Microsoft Office Suite

Proficiency in SharePoint

Proficiency in Gen AI

Analytical Skills

Organizational Skills

Communication Skills

Self-Starter

Education

Bachelor's Degree in Business Administration

MS Technology certifications

Tools

Microsoft Office Suite

SharePoint

Gen AI

Job description

Location(s):

• 7 World Trade Center, 250 Greenwich Street, New York, New York, 10007, US

Line Of Business: Corporate Finance Group(CFG)

Job Category:

• Corporate Services

Experience Level: Experienced Hire

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways.

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.

Job Summary: We are seeking a highly motivated and technologically adept Administrative Assistant to join our team. This role is pivotal in supporting our corporate finance department by providing all aspects of administrative support and leveraging advanced tools to streamline operations, manage workflow, and contribute to strategic initiatives. The ideal candidate will be proactive, detail-oriented, and possess a strong ability to adapt to evolving technological advancements.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role with a strong track record of supporting large teams.
• Proficiency in using AI and other IT tools such as Microsoft Office Suite, SharePoint, and Gen AI to automate routine tasks and deliver efficiencies.
• Strong analytical skills with the ability to interpret data insights and provide strategic recommendations.
• Excellent organizational and time-management skills.
• Strong communication skills and the ability to train and support team members.
• Self-starter with a proactive approach to completing tasks. Commitment to continuous learning and self-development
• Experience in managing workflow and coordinating tasks across an organization

Education:

• Bachelor's Degree with focus in business administration, management or coordination could be helpful.
• MS Technology including Gen AI / Copilot classes and certifications could be helpful.

Key Responsibilities:

• Workflow Management: Oversee the daily operations for the manager and team; managing and controlling workflow, prioritizing tasks, and ensuring efficient communication and coordination within the team.
• Strategic Support: Transition from traditional task execution to providing strategic support by leveraging AI and other advanced tools to provide full suite of administrative support and deliver results.
• Value-Added Tasks: Utilize IT tools to automate routine tasks such as data entry, scheduling, and filing, allowing focus on more complex and value-adding tasks.
• Process Improvement: Identify and implement process improvement solutions, coordinating logistics for events, and supporting strategic initiatives.
• Enhanced Skill Set: Stay updated with emerging technologies and develop proficiency in new analytical and reporting platforms. Foster a culture of continuous learning
• Communication Liaison: Serve as a key point of contact between the manager, the team and other departments, facilitating clear and effective communication.
• Project Coordination: Assist in the planning and execution of projects, ensuring that all team members are aligned and working towards common goals.

Why Join Us:

• Be part of a forward-thinking team that embraces technological advancements.
• Opportunity to transition into a strategic role and contribute to high-value tasks.
• Continuous learning and development opportunities to stay ahead in the evolving job market.

If you are a proactive and tech-savvy professional looking to make a significant impact, we encourage you to apply for this exciting opportunity.

For US-based roles only: the anticipated hiring base salary range for this position is [[$64,000.00 - [[$94,250.00, depending on factors such as experience, education, level, skills, and location. This range is based on a full-time position. In addition to base salary, this role is eligible for incentive compensation. Moody’s also offers a competitive benefits package, including not but limited to medical, dental, vision, parental leave, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, a discounted employee stock purchase plan, and tuition reimbursement.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion or creed, national origin, ancestry, citizenship, marital or familial status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. Moody’s also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email [e-mail]. This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications.

For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.

This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.

Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement. Click here to view our Notice to New York City Applicants.
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.

For more information on the Securities Trading Program, please refer to the STP Quick Reference guide on ComplianceNet

Please note: STP categories are assigned by the hiring teams and are subject to change over the course of an employee’s tenure with Moody’s.