Executive Office Manager (TS/SCI) - Federal Ops & Strategy

Sphinx Sphinx; St. Louis (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

SPHINX is seeking an experienced Office Manager/Staff Officer to deliver high-level administrative and operational support to directorate leadership in a complex federal environment. You will coordinate calendars, travel, meetings, and governance tasks while producing leadership-ready briefings and materials.

The role requires strong written and verbal communication, meticulous attention to detail, and the ability to manage multiple priorities under tight deadlines.

Qualifications

• Experience providing staff, operational, or executive-level support within the Intelligence Community, DoD, or Federal Government.
• Experience supporting senior or executive-level personnel in high-visibility environments with competing priorities and tight deadlines.
• Strong written and verbal communication skills, with demonstrated ability to develop and edit professional products for senior leadership.
• Demonstrated analytical, organizational, and problem-solving skills, including experience working with metrics, processes, and organizational requirements.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with government or enterprise systems such as DTS, MET, SharePoint, PeopleSoft, NCERTS, or similar platforms.
• Strong interpersonal and customer-service skills with the ability to work independently, collaborate across organizational levels, and exercise sound judgment and discretion.
• Exceptional attention to detail and ability to manage multiple priorities while consistently meeting deadlines.

Responsibilities

• Provide executive-level staff support, including calendar and travel management, meeting and event coordination, records, rosters, and other office requirements.
• Develop and edit leadership-ready briefings, reports, presentations, staff packages, talking points, correspondence, read-aheads, and other communications products.
• Manage taskers, actions, governance requirements, and special projects, coordinating with stakeholders to ensure timely and accurate completion.
• Analyze metrics, processes, and policies to support strategic planning, decision-making, and continuous improvement.
• Support strategic communications and engagement with Government stakeholders, mission partners, working groups, and the broader community.

Skills

Executive support

Calendar management

Travel coordination

Briefings & reports

Governance & projects

Metrics analysis

Stakeholder engagement

Tools

MS Office

SharePoint

DTS

MET

PeopleSoft

NCERTS

Job description

SPHINX is seeking an experienced Office Manager/Staff Officer to deliver high-level administrative and operational support to directorate leadership in a complex federal environment. You will coordinate calendars, travel, meetings, and governance tasks while producing leadership-ready briefings and materials.

The role requires strong written and verbal communication, meticulous attention to detail, and the ability to manage multiple priorities under tight deadlines.