Office Management/Staff Officer

Sphinx Sphinx; St. Louis (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

SPHINX is seeking an experienced Office Manager/Staff Officer to deliver high-level administrative and operational support to directorate leadership in a complex federal environment. You will coordinate calendars, travel, meetings, and governance tasks while producing leadership-ready briefings and materials.

The role requires strong written and verbal communication, meticulous attention to detail, and the ability to manage multiple priorities under tight deadlines.

Qualifications

• Experience providing staff, operational, or executive-level support within the Intelligence Community, DoD, or Federal Government.
• Experience supporting senior or executive-level personnel in high-visibility environments with competing priorities and tight deadlines.
• Strong written and verbal communication skills, with demonstrated ability to develop and edit professional products for senior leadership.
• Demonstrated analytical, organizational, and problem-solving skills, including experience working with metrics, processes, and organizational requirements.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with government or enterprise systems such as DTS, MET, SharePoint, PeopleSoft, NCERTS, or similar platforms.
• Strong interpersonal and customer-service skills with the ability to work independently, collaborate across organizational levels, and exercise sound judgment and discretion.
• Exceptional attention to detail and ability to manage multiple priorities while consistently meeting deadlines.

Responsibilities

• Provide executive-level staff support, including calendar and travel management, meeting and event coordination, records, rosters, and other office requirements.
• Develop and edit leadership-ready briefings, reports, presentations, staff packages, talking points, correspondence, read-aheads, and other communications products.
• Manage taskers, actions, governance requirements, and special projects, coordinating with stakeholders to ensure timely and accurate completion.
• Analyze metrics, processes, and policies to support strategic planning, decision-making, and continuous improvement.
• Support strategic communications and engagement with Government stakeholders, mission partners, working groups, and the broader community.

Skills

Executive support

Calendar management

Travel coordination

Briefings & reports

Governance & projects

Metrics analysis

Stakeholder engagement

Tools

MS Office

SharePoint

DTS

MET

PeopleSoft

NCERTS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Management/Staff Officer

NGA - General Full Time St. Louis, MO, US

Office Manager

Locations: On-Site – St. Louis, MO

Clearance Requirement: Active TS/SCI

Salary Range: Commensurate with Experience

ABOUT THIS ROLE

We are seeking an experienced Office Manager/Staff Officer to provide high-level staff, operational, and administrative support to directorate leadership in a complex federal environment. This position supports senior leaders and government stakeholders through executive coordination, strategic communications, task management, and development of leadership-ready products.

The ideal candidate is highly organized, proactive, detail-oriented, and able to manage competing priorities while producing accurate, polished work under tight deadlines.

WHAT YOU'LL DO

• Provide executive-level staff support, including calendar and travel management, meeting and event coordination, records, rosters, and other office requirements.
• Develop and edit leadership-ready briefings, reports, presentations, staff packages, talking points, correspondence, read-aheads, and other communications products.
• Manage taskers, actions, governance requirements, and special projects, coordinating with stakeholders to ensure timely and accurate completion.
• Analyze metrics, processes, and policies to support strategic planning, decision-making, and continuous improvement.
• Support strategic communications and engagement with Government stakeholders, mission partners, working groups, and the broader community.

Required Qualifications:

• Experience providing staff, operational, or executive-level support within the Intelligence Community, DoD, or Federal Government.
• Experience supporting senior or executive-level personnel in high-visibility environments with competing priorities and tight deadlines.
• Strong written and verbal communication skills, with demonstrated ability to develop and edit professional products for senior leadership.
• Demonstrated analytical, organizational, and problem-solving skills, including experience working with metrics, processes, and organizational requirements.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with government or enterprise systems such as DTS, MET, SharePoint, PeopleSoft, NCERTS, or similar platforms.
• Strong interpersonal and customer-service skills with the ability to work independently, collaborate across organizational levels, and exercise sound judgment and discretion.
• Exceptional attention to detail and ability to manage multiple priorities while consistently meeting deadlines.

ABOUT SPHINX

Sphinx is a mission-focused intelligence, counterintelligence, and cyber solutions firm founded in 2018 by professionals from the Special Operations, Intelligence, and Cyber Warfare communities. We partner with Defense, Intelligence, and Commercial clients to deliver exceptional personnel and transformative mission capabilities that advance complex, multi-domain intelligence and security missions. As a small business, Sphinx offers direct mission impact, technical leadership opportunities, and an operator-driven culture that larger companies cannot match.

WHAT SPHINX OFFERS

• Career Growth: Sphinx's Level-Up Employee Advancement and Performance (LEAP) Program provides structured career progression tied to technical certification achievement, mission performance, and leadership cultivation.
• Compensation: Market-benchmarked salary against the cleared workforce ecosystem with annual reviews calibrated to TS/SCI and CI/FSP market dynamics.
• Solution-Focused Culture: Sphinx prioritizes direct leadership access and promotes a Be-Know-Do culture where experienced professionals are empowered to propose and implement solutions that contribute directly high-consequence mission outcomes.

BENEFITS HIGHLIGHTS

We offer a competitive benefits package to include a 401K with corporate match, company paid health, vision, dental, disability, and other insurance options. Sphinx also offers a variety of incentives and opportunities to support the development and well-being of our personnel.

WHY Choose SPHINX?

Sphinx combines large business impact with small team collaboration. At Sphinx, we don't manage bureaucracy. We lead from a position of technical strength by delivering solutions that drive a measurable impact on every high-consequence mission we support.

Sphinx LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.