Executive Assistant & Office Manager (TS/SCI)

Enabled Intelligence, Inc; Falls Church (VA); On-site; USD 34,000 - 41,000; Full time

Job summary

Enabled Intelligence, Inc. is seeking an Office Manager/Executive Assistant to support our Falls Church, VA headquarters as we expand operations. You will oversee the Office Assistant, manage schedules, coordinate events, and maintain a secure, welcoming workspace for a diverse team including executives.

The role requires TS/SCI eligibility, strong Excel/PowerPoint proficiency, and excellent communication. You will liaise with building management, vendors, and HR while ensuring confidential

Qualifications

• Ability to obtain a TS/SCI Security Clearance.
• Mon-Fri in Falls Church, VA office 9:30am-5:30pm with occasional 7am-3pm.
• Minimum one-year experience in admin assistant or office management.
• Proficiency with Outlook calendar management.
• Strong Excel and PowerPoint skills; excellent communication and organization.

Responsibilities

• Supervise and oversee Office Assistant including daily check-ins to communicate clear priorities, monitor and track progress of tasks
• Develop processes to set the Office Management team up for success
• Maintain a welcoming, warm and clean office space for EI team members and guests
• Oversee opening and closing of the office and secure spaces
• Coordinate office events including room reservations, catering, logistics and design and delivery of invitations
• Own relationship with building management including coordination and communication with the sanitation team and attending floor warden and tenant meetings
• Oversee inventory of office supplies, snacks/drinks and new hire onboarding supplies
• Manage vendors and contractors for office related services and maintenance
• Assist with new team member onboarding including setting up new hire orientation with welcome gifts, insuring desks are ready and key cards/building fobs have been set up
• Manage access to secure facilities and conduct monthly badge audits
• Provide administrative support to the CPO, CEO and COO such as coordinating internal and external group meetings, preparing materials, reports and presentations and assisting with projects as needed.
• Cover the reception desk when Office Assistant is required to step away to complete tasks like re-stocking snacks and escorting maintenance workers inside the cleared space
• Collaborate and assist HR with team member recognition and appreciation
• Assist with company social media and branding opportunities

Skills

Security clearance

Administrative support

Scheduling

Communication

Team collaboration

Confidentiality

Tools

Outlook

Excel

PowerPoint

Job description

Enabled Intelligence, Inc. is seeking an Office Manager/Executive Assistant to support our Falls Church, VA headquarters as we expand operations. You will oversee the Office Assistant, manage schedules, coordinate events, and maintain a secure, welcoming workspace for a diverse team including executives.

The role requires TS/SCI eligibility, strong Excel/PowerPoint proficiency, and excellent communication. You will liaise with building management, vendors, and HR while ensuring confidential