Senior Office Management & Executive Support

Polaris Consulting Group; Springfield (VA); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

401(k) company match

Company Provided Life Insurance

Employee Assistance Program

Disability insurance

Job summary

Polaris Consulting Group seeks a Senior Office Management / Staff Officer to provide high-level executive support to Government leadership in a dynamic environment. Responsibilities include calendar management, travel coordination, and development of briefing materials.

The ideal candidate offers 12+ years of relevant experience in a government/defense setting, stellar communication, and the ability to work with minimal supervision while mentoring junior staff. Clear TS/SCI clearance is required.

Qualifications

• Bachelor’s degree or equivalent with 12+ years of administrative/front office experience.
• Experience supporting senior-level leadership in fast-paced government/defense environments.
• Proven ability to lead tasks/projects independently and close out assignments.
• Expert-level written and oral communication skills.
• Ability to manage competing priorities and maintain attention to detail under time pressure.
• Proficiency with Microsoft Office Suite and SharePoint.

Responsibilities

• Provide senior-level administrative, operational, and staff officer support to Government leadership and front office operations.
• Manage complex calendars, daily schedules, long-range planning, leadership meetings, conferences, and off-sites.
• Draft, edit, format, and prepare executive-level briefings, talking points, staff summaries, reports, and presentations.
• Track strategic, operational, and administrative issues for leadership awareness and action.
• Coordinate meetings, read-ahead materials, action items, and follow-up to closure.
• Oversee travel coordination, including travel orders and related documentation in government systems.
• Maintain official records, SharePoint sites, folders, and information management tools.
• Identify gaps in administrative processes and develop SOPs, templates, and continuity materials.

Skills

Leadership

Executive communication

Project management

Attention to detail

Discretion

Stakeholder coordination

Education

Bachelor’s degree in Business, Management, or a related field

Tools

Microsoft Office

SharePoint

Defense Travel System

Job description

Polaris Consulting Group seeks a Senior Office Management / Staff Officer to provide high-level executive support to Government leadership in a dynamic environment. Responsibilities include calendar management, travel coordination, and development of briefing materials.

The ideal candidate offers 12+ years of relevant experience in a government/defense setting, stellar communication, and the ability to work with minimal supervision while mentoring junior staff. Clear TS/SCI clearance is required.