Senior Executive Secretary, Rolling Stock Strategy

Metropolitan Transportation Authority (MTA); New York (NY); Hybrid; USD 72,000 - 78,000; Full time

Benefits offered by this job

Telework 1 day per week

Job summary

Metropolitan Transportation Authority (MTA) is seeking a Principal Executive Secretary in New York. The role focuses on providing clerical, administrative, record-keeping, and general office support to the Rolling Stock Strategy department.

You will assist with basic research, develop databases, manage workflow, and coordinate with senior staff. The position may involve supervising clerical staff and handling confidential information.

Qualifications

• H.S. Diploma or GED with a minimum of 6 years of admin/secretarial experience or equivalent.
• Associate’s Degree with a minimum of 4 years of admin/secretarial experience.
• Bachelor’s Degree with a minimum of 2 years of admin/secretarial experience.

Responsibilities

• Documentation management: transcribe notes, type departmental correspondence, maintain basic financial reports.
• Answer phones, screen inquiries, and direct to appropriate party.
• Maintain filing system, log correspondence, and perform general clerical duties.
• Schedule meetings, prepare materials for departmental meetings and presentations.
• Arrange travel plans and manage calendar; assist with budget monitoring and invoices.

Skills

MS Office

Organizational skills

Office equipment

Record management

Technical terminology

Memo writing

Telephone skills

Interpersonal skills

Confidentiality

Education

GED (min 6 yrs exp)

AA degree (min 4 yrs exp)

BA/BS degree (min 2 yrs exp)

Tools

Basic databases

Job description

Metropolitan Transportation Authority (MTA) is seeking a Principal Executive Secretary in New York. The role focuses on providing clerical, administrative, record-keeping, and general office support to the Rolling Stock Strategy department.

You will assist with basic research, develop databases, manage workflow, and coordinate with senior staff. The position may involve supervising clerical staff and handling confidential information.