Executive Office Manager for Defense Operations

JCTM; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

JCTM is seeking an Office Manager to support executive coordination across SPHQ in Washington, DC, and NOTU in Cape Canaveral, FL. The role focuses on maintaining schedules, organizing secure meetings, and preparing mission-critical correspondence to enable strategic decisions.

Qualified candidates have an active Secret clearance, an associate degree or higher, and 4+ years of administrative experience, with strong MS Office skills and knowledge of DTS and Navy documentation procedures.

Qualifications

• 4+ years of administrative experience supporting executives.
• Strong organizational and coordination skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide high-level administrative and records support per Navy/SSP docs.
• Coordinate travel via Defense Travel System (DTS) and complete Navy training.
• Maintain branch records and file documentation per SECNAV directives.
• Schedule secure meetings and conferences, develop agendas, track action items.
• Manage executive calendars and adjust plans as missions evolve.
• Prepare and edit technical correspondence, reports, and presentations.

Skills

Administrative coordination

Executive support

Organizational skills

Independent judgment

Education

Associate’s Degree or higher

Tools

Microsoft Office Suite

DTS

Navy Correspondence Manual

Job description

JCTM is seeking an Office Manager to support executive coordination across SPHQ in Washington, DC, and NOTU in Cape Canaveral, FL. The role focuses on maintaining schedules, organizing secure meetings, and preparing mission-critical correspondence to enable strategic decisions.

Qualified candidates have an active Secret clearance, an associate degree or higher, and 4+ years of administrative experience, with strong MS Office skills and knowledge of DTS and Navy documentation procedures.