Office Manager

JCTM; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

JCTM is seeking an Office Manager to support executive coordination across SPHQ in Washington, DC, and NOTU in Cape Canaveral, FL. The role focuses on maintaining schedules, organizing secure meetings, and preparing mission-critical correspondence to enable strategic decisions.

Qualified candidates have an active Secret clearance, an associate degree or higher, and 4+ years of administrative experience, with strong MS Office skills and knowledge of DTS and Navy documentation procedures.

Qualifications

• 4+ years of administrative experience supporting executives.
• Strong organizational and coordination skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide high-level administrative and records support per Navy/SSP docs.
• Coordinate travel via Defense Travel System (DTS) and complete Navy training.
• Maintain branch records and file documentation per SECNAV directives.
• Schedule secure meetings and conferences, develop agendas, track action items.
• Manage executive calendars and adjust plans as missions evolve.
• Prepare and edit technical correspondence, reports, and presentations.

Skills

Administrative coordination

Executive support

Organizational skills

Independent judgment

Education

Associate’s Degree or higher

Tools

Microsoft Office Suite

DTS

Navy Correspondence Manual

Job description

What if your organizational, communication, and executive coordination skills could directly support national defense missions? JCTM is seeking skilled and motivated Office Managers to provide critical administrative and operational support to key leadership at both the Strategic Systems Programs Headquarters (SPHQ) in Washington, DC and the Naval Ordnance Test Unit (NOTU) in Cape Canaveral, FL. In this role, you will manage high-level schedules, orchestrate secure meetings, prepare mission-critical correspondence, and ensure seamless office operations that enable strategic alignment and decision-making across technical and administrative divisions.

Build Your Career:

At JCTM, we value knowledge, experience, integrity, and commitment. Joining our team means becoming part of an organization that empowers individuals, prioritizes ethical practices, and fosters a culture of collaboration and growth.

As an Office Manager with JCTM, you will support multiple branches within SPHQ and NOTU by facilitating operational workflows, preparing Executive Core Qualifications (ECQs), and coordinating mission-focused tasks. You will be instrumental in enabling executive decision-making by managing correspondence, records, security access, and classified meetings with precision and confidentiality.

Key Responsibilities:

• Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
• Make travel arrangements via the Defense Travel System (DTS), and complete associated Navy-mandated training (SMARTS, SEAS).
• Maintain branch records and file documentation in accordance with SECNAV directives.
• Organize, schedule, and coordinate secure meetings, conferences, and VTCs, including developing agendas and tracking action items.
• Manage appointment calendars, prioritize executive schedules, and adjust as mission requirements evolve.
• Compose and edit technical correspondence, reports, and presentations from multiple data sources.
• Support cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS.
• Perform security escort duties where a Final Security Clearance is held.
• Assist with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs.
• Promote cross-branch alignment by sharing information and reinforcing organizational cohesion.
• Serve as a key point of contact for resolving office challenges, providing independent judgment and decision-making.

State-of-the-Art Technology:

Expand your expertise working with enterprise government systems such as DTS, DISS, SMARTS, SEAS, and more. Leverage these tools to enhance efficiency and ensure compliance with security and administrative protocols.

New Skills:

This role offers opportunities to engage with high-level government operations, develop ECQs aligned with OPM guidelines, and gain experience in executive-level correspondence and secure information handling.

Room to Grow:

You will have opportunities to expand your administrative leadership, take on cross-functional responsibilities, and contribute to JCTM’s mission of supporting critical national defense operations. This position is ideal for candidates eager to make a measurable impact through precision, reliability, and initiative.

You Have

• Active Secret Security Clearance.
• Associate’s Degree (Bachelor’s preferred) or equivalent experience.
• 4+ years of administrative experience.
• Prior experience supporting executive personnel.
• Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
• Ability to work under strict deadlines with independent judgment and initiative.

Nice to Haves

• Knowledge of Navy and DoD policies, records management, and government correspondence.
• Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.

Clearance

Applicants selected will be subject to a security investigation and must meet eligibility requirements for access to classified information. A Secret Clearance is required.

Equal Opportunity Employer Statement

JCTM is an Equal Opportunity Employer that values diversity, inclusion, and professional growth. We empower our employees to drive positive change while supporting the safety and security of our nation.