Executive Office Manager, Planning & Construction

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers

Job summary

The Office Manager at the University of Illinois Urbana-Champaign will support the Planning, Design, and Construction team, focusing on assisting the Directors with meetings, reports, and calendars. The role requires handling confidential information with discretion and maintaining orderly office operations.

Responsibilities include coordinating travel, preparing materials, updating project workflows, and ensuring smooth daily administrative functions for the PDC group.

Qualifications

• High school diploma or equivalent is required.
• Two (2) years (24 months) of work experience comparable to the third level of this series.
• Proficiency in MS Office and basic administrative procedures is expected.

Responsibilities

• Supports meetings, presentations, and reports including review of group emails and development of materials.
• Maintains calendars and coordinates meetings for Directors and supervisors.
• Updates project work flow and prepares reports for review by senior staff.
• Coordinates travel and materials for team members and meetings as approved.
• Maintains the Project Management Manual and inventory records.
• Approves timesheets and time off for team members.

Skills

Organizational skills

Discretion

Confidentiality

Multi-tasking

Communication skills

Education

High school diploma or equivalent

2 years of related work experience

Tools

Microsoft Office

Job description

The Office Manager at the University of Illinois Urbana-Champaign will support the Planning, Design, and Construction team, focusing on assisting the Directors with meetings, reports, and calendars. The role requires handling confidential information with discretion and maintaining orderly office operations.

Responsibilities include coordinating travel, preparing materials, updating project workflows, and ensuring smooth daily administrative functions for the PDC group.