Strategic Office Manager for Planning, Design, Construction

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 43,000 - 53,000; Full time

Job summary

The University of Illinois Urbana-Champaign is seeking an Office Manager within the Planning, Design, and Construction team to provide wide-ranging administrative support for Directors and the PDC group. You will assist with meetings, reports, agendas, and minutes, and help maintain project workflows and calendars.

Responsibilities include coordinating logistics for conferences, maintaining PMM, managing inventory, and approving timesheets, with a focus on confidentiality and efficient

Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Responsibilities

• Provides support for meetings, presentations, and reports including review of PDC group emails and assist with development of presentations, reports, agendas, spreadsheets, and meeting minutes.
• Establishes and revises work calendars for the Director of Project Delivery, Director of Planning & Design, and as requested by the Directors for other PDC supervisors.
• Update workflow for PDC employees – maintaining lists of project work including schedules, project numbers – for review in report format by Senior Director of PDC and PDC Directors as projects move forward.
• Designee for TEM and P/T Card processing. Coordinates logistical arrangements relating to conferences and meetings, and prepares necessary materials and travel for Planning, Design, and Construction team members.
• Assist with maintaining the Project Management Manual (PMM).
• Establishes and maintains inventory records, conducting periodic checks for inventory control purposes. Coordinate and manage office supply orders.
• Establishes and maintains the confidential records and files of the designated member(s) of the unit staff.
• Approve timesheets and time off for the team members with the direction of the Directors.
• Performs other related duties as assigned.

Skills

Organizational skills

Discretion & confidentiality

Multi-tasking

Written & verbal communication

Word processing

Records management

Customer service basics

Job description

The University of Illinois Urbana-Champaign is seeking an Office Manager within the Planning, Design, and Construction team to provide wide-ranging administrative support for Directors and the PDC group. You will assist with meetings, reports, agendas, and minutes, and help maintain project workflows and calendars.

Responsibilities include coordinating logistics for conferences, maintaining PMM, managing inventory, and approving timesheets, with a focus on confidentiality and efficient