Executive Assistant to Growth‑Oriented Leadership

SeemaS; Santa Clara (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

SeemaS is seeking an Executive Assistant to support our Director of Business Operations and broader executive team at the Santa Clara, CA office. The role focuses on managing day-to-day administrative tasks—calendar, correspondence, meeting prep—and coordinating on-site logistics for in-person meetings, with opportunities to grow into other business areas.

Your responsibilities include coordinating travel, preparing agendas, processing expenses, and supporting various teams across engineering,

Qualifications

• Excellent written and verbal communication skills.
• High level of discretion and professionalism handling confidential information.
• Strong organizational skills and ability to manage competing priorities.
• Proficiency with productivity and collaboration tools (Google Workspace, Slack, MS365).

Responsibilities

• Manage calendars and scheduling across multiple stakeholders.
• Coordinate domestic and international travel with itineraries and logistics.
• Prepare meeting agendas, briefing materials, and follow-up notes.
• Process expense reports and coordinate with vendors on routine invoices.
• Support office operations, team events, and ad hoc projects.
• Handle sensitive business, legal, and financial information with confidentiality.
• Support other administrative tasks with potential growth into other areas.

Skills

Communication

Discretion

Organization

Productivity tools

Education

3+ years executive assistant experience

Tools

Google Workspace

Slack

MS365

Job description

SeemaS is seeking an Executive Assistant to support our Director of Business Operations and broader executive team at the Santa Clara, CA office. The role focuses on managing day-to-day administrative tasks—calendar, correspondence, meeting prep—and coordinating on-site logistics for in-person meetings, with opportunities to grow into other business areas.

Your responsibilities include coordinating travel, preparing agendas, processing expenses, and supporting various teams across engineering,