Business Management & Executive Coordinator

Pasona N A, Inc.; Santa Clara (CA); On-site; USD 80,000 - 90,000; Full time

Job summary

Pasona N A, Inc. in Santa Clara, CA is seeking a Business Management & Executive Coordinator to support its business management function and senior executives. The role blends financial analysis, reporting, and cross-functional coordination.

You will focus about 80% on business management, including forecasting, revenue analysis, and leadership reporting, with 20% or less on executive administrative support, calendar management, and travel arrangements.

Qualifications

• Bachelor's degree or equivalent experience.
• Strong proficiency in Excel and PowerPoint.
• Strong numerical aptitude and comfort analyzing business data.
• Interest or experience in business management, forecasting, revenue analysis, or related functions.
• Excellent organizational and prioritization skills.
• Strong communication and stakeholder coordination skills.
• Ability to work onsite in Santa Clara 5 days per week.

Responsibilities

• Support forecasting and revenue management to ensure accurate financial planning and tracking.
• Analyze business performance, revenue, and sales trends using Excel and PowerPoint.
• Gather information from stakeholders and ensure alignment on financial and operational metrics.
• Maintain reports, dashboards, and leadership presentations.
• Support business planning cycles and track targets, variances, and performance trends.
• Translate business data into clear, actionable insights.
• Provide administrative support to senior executives.
• Manage complex calendars, meetings, and scheduling.
• Coordinate executive travel, itineraries, and schedule changes.

Skills

Excel

PowerPoint

Numerical aptitude

Education

Bachelor's degree or equivalent experience

Tools

Salesforce

Tableau

Job description

Business Management & Executive Coordinator

Location: Santa Clara, CA

Compensation: 80k-90k (DOE)

Hours: Full-time

Employment Type: Full-time, Onsite (5 days/week)

Working Hours: 40 hours/week, 8 hours/day. Flexible start time between 8:00-9:00 AM with a 30-minute or 1 hour lunch break.

Company Overview

A technology company is seeking a highly analytical and detail-oriented professional to support its Business Management function and senior executives. The role combines business performance analysis and reporting with executive coordination.

Position Summary

This position is primarily focused on Business Management (approximately 80%), including forecasting, revenue management, sales trend analysis, and leadership reporting. The remaining 20% or less involves executive administrative support for senior leadership. The ideal candidate is highly comfortable with numbers and data while also possessing strong organizational and coordination skills.

Key Responsibilities

Business Management - Approx. 80%

• Support forecasting and revenue management to ensure accurate financial planning and tracking.
• Analyze business performance, revenue, and sales trends using Excel and PowerPoint.
• Gather information from stakeholders and ensure alignment on financial and operational metrics.
• Maintain reports, dashboards, and leadership presentations.
• Support business planning cycles and track targets, variances, and performance trends.
• Translate business data into clear, actionable insights.

Executive Coordination - 20% or Less

• Provide administrative support to senior executives.
• Manage complex calendars, meetings, and scheduling.
• Coordinate executive travel, itineraries, and schedule changes.
• Arrange travel for participants attending company-level meetings.
• Track and follow up on meeting action items and outcomes.

Qualifications

Required:

• Bachelor's degree or equivalent experience.
• Strong proficiency in Excel and PowerPoint.
• Strong numerical aptitude and comfort analyzing business data.
• Interest or experience in business management, forecasting, revenue analysis, or related functions.
• Excellent organizational and prioritization skills.
• Strong communication and stakeholder coordination skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work onsite in Santa Clara 5 days per week.

Preferred:

• Experience translating data into actionable business insights.
• Salesforce and Tableau proficiency.
• Experience supporting senior executives.
• Experience with forecasting, revenue management, sales analysis, or business performance reporting.

Other Details

Success in this role requires accurate and timely reporting, effective executive coordination, strong cross-functional partnerships, attention to detail, and continuous improvement of operational efficiency.

This role may include additional responsibilities as needed based on business needs.