Executive Services Coordinator - Community Hospital

University Health; Selman City (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

University Health seeks an experienced Executive Administrative Assistant to provide comprehensive support to the CEO and Associate Administrator. You will manage calendars, coordinate communications, prepare for meetings, and drive special projects while representing the leadership team with professionalism.

You will also coordinate the hospital's volunteer program, including scheduling, orientation and day-to-day support, while safeguarding confidential information and working with hospital

Qualifications

• Bachelor's degree in business/related field preferred.
• Minimum 3 years of executive-level admin support.
• Experience with Microsoft Office and calendar management.

Responsibilities

• Support CEO and Associate Administrator with calendar, communications, and meetings.
• Coordinate the hospital's volunteer program administration, scheduling, orientation and day-to-day support.
• Liaise with hospital leadership, employees, physicians, Board members, volunteers and community stakeholders.
• Handle confidential/sensitive information with discretion and sound judgment.

Skills

Calendar management

Executive support

Communication

Liaison with leadership

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

POSITION SUMMARY/RESPONSIBILITIES

Provides comprehensive administrative and organizational support to the Chief Executive Officer (CEO) and the Associate Administrator, including calendar management, communications, meetings, special projects and coordination of executive priorities. Serves as a liaison to hospital leadership, employees, physicians, Board members, volunteers and community stakeholders. Coordinates the administrative functions of the hospital's volunteer program, including scheduling, communication, orientation and day-to-day volunteer support. May be assigned additional administrative, operational, community relations and special project responsibilities based on organizational needs. Requires a high degree of professionalism, initiative, discretion and sound judgment when handling confidential and sensitive information.

EDUCATION/EXPERIENCE

Bachelor's degree in business, management or related field is preferred. A minimum of three years office, administrative support experience supporting high-level executives. Experience in healthcare industry and/or local government environment is preferred. Prior experience managing activities for a Board of Mangers/Directors or senior executives is highly desirable. Experience and expert level knowledge in Microsoft Applications: Word, Excel, PowerPoint, Outlook calendar management is required.