Elite Executive Assistant to CEO & Managing Attorney

Berkeley Search Consultants; California (MO); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Casual office environment

Hybrid on-site/remote options

Small team (15)

Direct access to CEO

Job summary

Los Angeles Legal Solutions seeks an Executive Assistant to the Managing Attorney/CEO to manage calendars, coordinate meetings, draft documents, and maintain strict confidentiality in a fast-paced environment. This role also supports the CEO's spouse and personal matters, with hybrid on-site and remote days in Encino, CA.

The ideal candidate thrives under deadlines, demonstrates initiative, and coordinates complex logistics while upholding professional standards and discretion.

Qualifications

• Excellent verbal and written communication with strong attention to detail.
• Must have a reliable vehicle.
• Highly organized with the ability to prioritize multiple responsibilities under tight deadlines.
• Proven ability to function in a fast-paced professional environment.
• Strong problem-solving and proactive mindset.
• Demonstrate initiative, adaptability, and resilience when managing shifting priorities.
• Maintains professionalism in demeanor, appearance, and interactions at all times.
• Ability to handle confidential matters with discretion and sound judgment.
• Advanced proficiency in Microsoft Office, document management, and virtual meeting platforms.

Responsibilities

• Manage complex professional calendars, coordinating meetings, court-related obligations, and deadlines with precision.
• Arrange logistics for internal and external meetings, including conference rooms, videoconferencing, and client accommodations.
• Compose, edit, and proofread correspondence, presentations, and legal-related documents.
• Transcribe handwritten notes and dictation; manage high-volume document and email retrieval.
• Facilitate meetings via Zoom and Microsoft Teams and provide technical assistance when needed.
• Develop familiarity with legal matters, clients, courts, and agencies to ensure proactive support.
• Maintain strict confidentiality while handling sensitive legal and business information.
• Keep leadership informed of upcoming commitments and ensure timely follow-up on action items.

Skills

Calendar management

Travel coordination

Written communication

Discretion & confidentiality

Microsoft Office

Zoom

Microsoft Teams

Verbal communication

Tools

Zoom

Microsoft Teams

Job description

Los Angeles Legal Solutions seeks an Executive Assistant to the Managing Attorney/CEO to manage calendars, coordinate meetings, draft documents, and maintain strict confidentiality in a fast-paced environment. This role also supports the CEO's spouse and personal matters, with hybrid on-site and remote days in Encino, CA.

The ideal candidate thrives under deadlines, demonstrates initiative, and coordinates complex logistics while upholding professional standards and discretion.