Executive Project Coordinator for CEO – On-Site, Up to $48/hr

York Law Firm; Sacramento, Northern (CA, KY); Hybrid; USD 44,000 - 66,000; Full time

Benefits offered by this job

Health, dental, and vision

401(k) with employer contribution

Professional development opportunities

Paid time off (PTO)

Job summary

York Law Firm seeks a Project Coordinator & Executive Assistant to support the CEO in managing legal and business operations. This high-trust role combines project coordination, admin, and strategic support to free the CEO to focus on growth and mission.

On-site in Sacramento, the ideal candidate will excel at calendar management, communication, reporting, contract tracking, and travel logistics, with strong discretion, MS 365, and familiarity with legal platforms.

Qualifications

• 3+ years Project Coordinator or Project Manager experience supporting CEO, COO, or CTO.
• PMP or CAPM Certification (license number verifiable).
• Experience in SaaS, legal tech, fintech, or platform startups.
• Advanced Microsoft 365 and knowledge of legal platforms; experience creating dashboards in Excel, pivot tables, and PPT.
• Strong professional writing skills with discretion and confidentiality.

Responsibilities

• Coordinate project timelines, tasks, and stakeholder communication.
• Streamline workflows for CEO's desk and daily operations.
• Generate business reports for finance, operations, and marketing; maintain dashboards.
• Support the creation and organization of an R&D ecosystem for the firm.
• Screen incoming calls and manage executive correspondence with discretion.
• Manage CEO calendars across multiple platforms; schedule meetings and travel.
• Review, prioritize, and respond to emails; oversee document control.
• Prepare materials and scheduling for business and strategy sessions.
• Book and arrange travel; perform off-site errands as needed.
• Organize and track contracts; maintain daily dashboard of priorities.

Skills

Project coordination

Stakeholder management

Communication

Discretion & confidentiality

AI tools proficiency

Timely delivery

Problem solving

Education

PMP or CAPM Certification

Tools

Microsoft 365

Excel

PowerPoint

CRM/ERP/BI/LMS tools

Job description

York Law Firm seeks a Project Coordinator & Executive Assistant to support the CEO in managing legal and business operations. This high-trust role combines project coordination, admin, and strategic support to free the CEO to focus on growth and mission.

On-site in Sacramento, the ideal candidate will excel at calendar management, communication, reporting, contract tracking, and travel logistics, with strong discretion, MS 365, and familiarity with legal platforms.