Executive Office & Experience Lead – NYC

Doctronic; New York (NY); On-site; USD 110,000 - 150,000; Full time

Job summary

Doctronic in New York City is seeking a Workplace Experience Manager to own the day-to-day employee experience in our NY office. You will run office operations, vendor relationships, events, onboarding, and sensitive communications while partnering with the executive team.

Expect in-office work Monday–Thursday and close collaboration with Doctronic’s leadership. You will coordinate calendars, plan internal events, manage budgets, and support HR and recruiting efforts.

Qualifications

• 8+ years of experience as an Office Manager or Executive Assistant supporting C-level leadership, ideally at a fast-moving company.
• Exceptional organizational skills and an ability to juggle competing priorities without dropping details.
• Strong written and verbal communication, with a polished, professional presence.
• A high degree of discretion and sound judgment when handling sensitive or confidential information.
• Comfort operating in ambiguity and building process where none exists yet.
• Proficiency with common productivity and calendar tools (Google Workspace, Slack, Notion, expense platforms).
• Strong use of AI to streamline tasks, improve processes and reduce mistakes.

Responsibilities

• Office administration: manage outside vendors (IT, food, janitorial), budget, building coordination, urgent facilities issues, mail and packages, kitchen stock.
• Workplace Experience: greet visitors, support events, review expenses, research vendors, manage swag, and coordinate off-sites.
• Calendar coordination: assist senior team calendars and quarterly reviews.
• Support HR and Recruiting Initiatives: onboarding, interview calendars, room coordination, confidential information handling.

Skills

Office management

Executive support

Calendar management

AI in workflows

Google Workspace

Tools

Google Workspace

Slack

Notion

Ramp

Job description

Doctronic in New York City is seeking a Workplace Experience Manager to own the day-to-day employee experience in our NY office. You will run office operations, vendor relationships, events, onboarding, and sensitive communications while partnering with the executive team.

Expect in-office work Monday–Thursday and close collaboration with Doctronic’s leadership. You will coordinate calendars, plan internal events, manage budgets, and support HR and recruiting efforts.