Office Operations Lead – Exec Support & Events

Bedford Staffing; Los Angeles (CA); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid time off

401-K

Job summary

Bedford Staffing is seeking a highly organized office manager for a sports marketing agency in Los Angeles. You will oversee daily operations and keep the office running smoothly in a dynamic, collaborative environment.

Responsibilities include calendar coordination, travel arrangements, QuickBooks bookkeeping, file management, and supporting executives. You will also plan team events and help streamline inter-department communication.

Qualifications

• Experience in office administration or facilities management.
• Proficiency with Microsoft Office 365; familiar with Slack, Zoom, and expense platforms.
• Excellent written and verbal communication skills.
• Outstanding time-management with ability to multitask and prioritize.
• Proactive attitude with strong judgment to troubleshoot issues independently.

Responsibilities

• Assist with calendar coordination and meeting room bookings.
• Coordinate executive travel arrangements as needed.
• Use QuickBooks for financial record-keeping and reporting.
• Oversee data entry for accuracy and efficiency.
• Maintain organized files and documentation.
• Provide administrative support to executives.
• Plan and execute team events and company lunches.
• Coordinate inter-department communication and assist with projects.
• Implement office policies and foster open communication.

Skills

Organization

Communication

Time management

Multitasking

Proactive attitude

Problem solving

Tools

Microsoft Office 365

Slack

Zoom

QuickBooks

Expense management software

Job description

Bedford Staffing is seeking a highly organized office manager for a sports marketing agency in Los Angeles. You will oversee daily operations and keep the office running smoothly in a dynamic, collaborative environment.

Responsibilities include calendar coordination, travel arrangements, QuickBooks bookkeeping, file management, and supporting executives. You will also plan team events and help streamline inter-department communication.