Office & Events Coordinator (Flexible Work)

Rehmann Robson LLC; Cleveland (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

Rehmann Robson LLC is seeking an Administrative Assistant with 2+ years in a professional office setting to handle front-door impressions, meeting logistics, and travel arrangements, while supporting marketing activities and materials.

The role requires strong communication, proficiency in Word/Excel/PowerPoint, and the ability to multi-task in a deadline-driven environment. Office-based, with opportunities to contribute to events and client services.

Qualifications

• 2+ years in a professional office setting.
• Experience coordinating the logistics of meetings and events.
• Knowledge of various tax software packages, a plus.
• Experience working in a deadline focused environment.
• Strong ability to communicate verbally and in writing across all levels of the firm.
• Intermediate knowledge of Microsoft Word, Adobe PDF, PowerPoint and Excel.
• Ability to display a professional office demeanor and business etiquette.
• Willingness to tackle new challenges and projects.
• Ability to learn new processes and best practices.
• Desire to find new opportunities to bring value to the role.
• Ability to multi‑task while providing outstanding customer service to external and internal clients.

Responsibilities

• Administrative Assistant Responsibilities: Making a memorable first impression to callers and visitors, coordinating client meetings, scheduling & preparing conference rooms, ordering lunches, preparing materials; back up to answering phones; maintain breakroom; coordinate travel arrangements; maintain office calendar; monthly newsletter; mail handling; scanning/printing/binding; office events coordination.
• Marketing Conduit Responsibilities: Supporting local events and sponsorships, venue selection, invitations, ordering food, name badges, swag purchases; coordinating registrations, payments and approvals for event participation; maintaining marketing materials, giveaways, collateral and supplies; assembling sales packets; liaising with corporate marketing; identifying office activities for social media and PR; assisting with Salesforce updates, PowerPoint presentations, prospect/client list creation.

Skills

Verbal & written communication

Multitasking

Customer service

Deadline-driven

Professional demeanor

Tools

Microsoft Word

PowerPoint

Excel

Adobe PDF

Job description

Rehmann Robson LLC is seeking an Administrative Assistant with 2+ years in a professional office setting to handle front-door impressions, meeting logistics, and travel arrangements, while supporting marketing activities and materials.

The role requires strong communication, proficiency in Word/Excel/PowerPoint, and the ability to multi-task in a deadline-driven environment. Office-based, with opportunities to contribute to events and client services.