Executive Office Assistant & Travel Coordinator

BRMS Online; Honolulu (HI); On-site; USD 24,796 - 33,062; Full time

Job summary

BRMS Online is seeking an Office Administrative Assistant to support the Executive team on various projects and handle essential administrative tasks. Responsibilities include arranging travel, hotel bookings for Trustees, preparing packets, processing reimbursements, and coordinating office supplies and invoices.

The role requires high school education or GED with 1–2 years supervisory exposure, strong communication, confidentiality, and multitasking abilities.

Qualifications

• Maintain confidentiality in handling sensitive information.
• Proficient with Microsoft Office and Adobe Acrobat.
• Strong written and verbal communication skills.
• Detail oriented with ability to multi-task and meet deadlines.

Responsibilities

• Support Executive team on projects and prepare agendas.
• Register attendees, arrange travel and hotel bookings for Trustees.
• Process reimbursements, receipts, and expense reports for Trustees.
• Coordinate office supplies, invoices, and vendor communications.
• Organize staff events and assist HR with new hire setup.
• Maintain conference room scheduling and maintain filing systems.

Skills

Confidentiality

Professionalism

Communication

Detail oriented

Customer service

Multi-tasking

Team work

Problem solving

Office equipment

Business etiquette

Education

High school or GED

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

BRMS Online is seeking an Office Administrative Assistant to support the Executive team on various projects and handle essential administrative tasks. Responsibilities include arranging travel, hotel bookings for Trustees, preparing packets, processing reimbursements, and coordinating office supplies and invoices.

The role requires high school education or GED with 1–2 years supervisory exposure, strong communication, confidentiality, and multitasking abilities.