Executive Office Coordinator: Scheduling & Projects

CUNY; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

The EOC Administrative Coordinator at CUNY's Brooklyn Educational Opportunity Center (BEOC) supports the Executive Director with confidential administrative tasks, correspondence, meetings, and project coordination.

Reporting to the Executive Director, this role manages calendars, travel, agendas, and briefings; drafts documents; maintains records; and coordinates communications with SUNY, City Tech, and external partners to ensure timely completion of assignments.

Qualifications

• Bachelor’s degree required.
• Two or more years of executive, administrative, higher-education, public-sector, or project-support experience preferred.
• Excellent writing, scheduling, organization, judgment, discretion, and follow-through; ability to manage confidential and time-sensitive matters.

Responsibilities

• Coordinate the Executive Director’s calendar, appointments, meeting requests, and travel arrangements; align scheduling with established priorities and prepare schedules, briefing materials, and timely reminders.
• As directed, arrange leadership and partner meetings, including agendas, materials, logistics, minutes, action items, assigned responsibilities, deadlines, and follow-up with responsible staff.
• Draft, proofread, and format correspondence, reports, presentations, memoranda, and other documents; compile departmental information for the Executive Director’s review and approval.
• Maintain a central tracker of Executive Office projects, assignments, deadlines, and requests; obtain departmental updates, document completion, and flag delays or unresolved matters to the Executive Director.
• Coordinate administrative communication and follow-up with SUNY, City Tech, elected officials, community organizations, and external partners as directed.
• Prepare Executive Office purchasing, invoice, travel, and personnel-support paperwork; check completeness, route requests for authorized approval, and track completion.
• Serve as an administrative point of contact for the Executive Office, respond to routine inquiries, and refer substantive matters and approval decisions to the Executive Director or responsible official.

Skills

Writing

Scheduling

Organization

Judgment

Discretion

Follow-through

Time management

Education

Bachelor's degree

Tools

Word processing

Spreadsheets

Presentations

Calendars

Collaboration tools

Electronic records management

Job description

The EOC Administrative Coordinator at CUNY's Brooklyn Educational Opportunity Center (BEOC) supports the Executive Director with confidential administrative tasks, correspondence, meetings, and project coordination.

Reporting to the Executive Director, this role manages calendars, travel, agendas, and briefings; drafts documents; maintains records; and coordinates communications with SUNY, City Tech, and external partners to ensure timely completion of assignments.