Executive Assistant & Scheduler to Deputy Borough President

BOROUGH PRESIDENT-BROOKLYN; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Office of the Brooklyn Borough President seeks an Executive Assistant to provide high-level administrative and project management support to the Deputy Borough President. The role manages complex calendars, coordinates travel, and prepares high-quality documents while handling confidential information with discretion.

Reporting to the DBP and Senior Project Manager, the individual will support planning and execution of special initiatives and ensure smooth day-to-day operations in a fast-paced

Qualifications

• Bachelor’s degree and two years of community-related experience
• High school diploma with six years of related experience acceptable as alternative
• Experience supporting senior leadership in government or nonprofit sectors

Responsibilities

• Provide executive support including calendar management, scheduling meetings, coordinating travel, and prioritizing competing demands
• Prepare memos, correspondence, and briefing materials; process travel vouchers
• Maintain organized filing and project documentation; monitor timelines and risks
• Serve as primary contact for internal and external stakeholders with discretion and professionalism
• Support planning and execution of special initiatives under the Deputy Borough President’s purview

Skills

Interpersonal skills

C-suite support

Calendar management

Diversity & inclusion communication

Autonomy & teamwork

Organizational skills

MS Office & virtual platforms

Second language

Self-directed

Education

Bachelor’s degree

Two years of community work/related experience

Alternative equivalent education/experience

Tools

Microsoft Office

WebEx/Zoom/Microsoft Teams

Job description

Office of the Brooklyn Borough President seeks an Executive Assistant to provide high-level administrative and project management support to the Deputy Borough President. The role manages complex calendars, coordinates travel, and prepares high-quality documents while handling confidential information with discretion.

Reporting to the DBP and Senior Project Manager, the individual will support planning and execution of special initiatives and ensure smooth day-to-day operations in a fast-paced