EOC Administrative Coordinator - Executive Office (BEOC)

City University of New York; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

The EOC Administrative Coordinator at City University of New York (BEOC) supports the Executive Office with confidential administrative tasks, scheduling, correspondence, and project tracking. The role ensures timely completion of assignments under the Executive Director's direction.

Responsibilities include calendar coordination, meeting logistics, document preparation, and cross-department collaboration to support planning and communication across SUNY and external partners.

Qualifications

• Bachelor's degree required.
• Two or more years of executive/administrative or project-support experience preferred.
• Excellent writing, scheduling, organization, and discretion.

Responsibilities

• Coordinate Executive Director's calendar, appointments, travel, and briefings.
• Arrange leadership meetings with agendas, logistics, minutes, and follow-up.
• Draft, proofread, and format correspondence, reports, and presentations.
• Maintain a central tracker for Office projects and deadlines.
• Coordinate communications with SUNY, City Tech, officials, and partners.
• Maintain confidential records and controlled file systems.
• Support administrative logistics for visits and events.
• Prepare purchasing, invoicing, travel, and personnel paperwork.

Skills

Executive support

Calendar management

Confidential handling

Written communication

Time management

Education

Bachelor's degree

Tools

Word processing

Spreadsheets

Presentations

Calendars

Collaboration tools

Electronic records management

Job description

EOC Administrative Coordinator - Executive Office (BEOC)

POSITION DETAILS

The State University of New York Brooklyn Educational Opportunity Center (BEOC), administered by New York City College of Technology/CUNY, provides tuition-free academic and workforce development training to eligible New York State residents, supporting college access, employment, and economic self-sufficiency.

Reporting to the Executive Director, the EOC Administrative Coordinator – Executive Office provides confidential administrative, correspondence, meeting, and project support. The position organizes executive priorities, commitments, and deadlines and coordinates follow-up across the Center under the Executive Director's direction to support effective planning, communication, and timely completion of assignments.

In addition to the CUNY Title Overview, responsibilities include:

• Coordinate the Executive Director's calendar, appointments, meeting requests, and travel arrangements; align scheduling with established priorities and prepare schedules, briefing materials, and timely reminders.

• As directed, arrange leadership and partner meetings, including agendas, materials, logistics, minutes, action items, assigned responsibilities, deadlines, and follow-up with responsible staff.

• Draft, proofread, and format correspondence, reports, presentations, memoranda, and other documents; compile departmental information for the Executive Director's review and approval.

• Maintain a central tracker of Executive Office projects, assignments, deadlines, and requests; obtain departmental updates, document completion, and flag delays or unresolved matters to the Executive Director.

• Coordinate administrative communication and follow-up with SUNY, City Tech, elected officials, community organizations, and external partners as directed.

• Maintain confidential electronic and physical records, contact lists, correspondence files, and approved shared-document systems using consistent filing, version control, and appropriate access controls.

• Coordinate administrative logistics for executive visits, institutional events, and special assignments with Operations, Communications, Academic Affairs, Student Services, and other departments as directed.

• Prepare Executive Office purchasing, invoice, travel, and personnel-support paperwork; check completeness, route requests for authorized approval, and track completion.

• Serve as an administrative point of contact for the Executive Office, respond to routine inquiries, and refer substantive matters and approval decisions to the Executive Director or responsible official.

QUALIFICATIONS

Bachelor's degree required.

PREFERRED QUALIFICATIONS

• Two or more years of progressively responsible executive, administrative, higher-education, public-sector, or project-support experience preferred.

• Excellent writing, scheduling, organization, judgment, discretion, and follow-through; ability to manage confidential and time-sensitive matters.

• Strong proficiency with word processing, spreadsheets, presentations, calendars, collaboration tools, and electronic records management.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities within an Educational Opportunity Center (EOC).

• Organizes office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department

• May supervise office staff and student workers

• Performs related duties as assigned.

Job Title Name: EOC Administrative Coordinator

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$65,208–$74,764. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

Open until filled, with review of applications to begin on or after October 21, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32864

Location: NYC College of Technology

Job Type: Full-Time