Executive Office Coordinator — EOC

City University of New York; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

The EOC Administrative Coordinator at City University of New York (BEOC) supports the Executive Office with confidential administrative tasks, scheduling, correspondence, and project tracking. The role ensures timely completion of assignments under the Executive Director's direction.

Responsibilities include calendar coordination, meeting logistics, document preparation, and cross-department collaboration to support planning and communication across SUNY and external partners.

Qualifications

• Bachelor's degree required.
• Two or more years of executive/administrative or project-support experience preferred.
• Excellent writing, scheduling, organization, and discretion.

Responsibilities

• Coordinate Executive Director's calendar, appointments, travel, and briefings.
• Arrange leadership meetings with agendas, logistics, minutes, and follow-up.
• Draft, proofread, and format correspondence, reports, and presentations.
• Maintain a central tracker for Office projects and deadlines.
• Coordinate communications with SUNY, City Tech, officials, and partners.
• Maintain confidential records and controlled file systems.
• Support administrative logistics for visits and events.
• Prepare purchasing, invoicing, travel, and personnel paperwork.

Skills

Executive support

Calendar management

Confidential handling

Written communication

Time management

Education

Bachelor's degree

Tools

Word processing

Spreadsheets

Presentations

Calendars

Collaboration tools

Electronic records management

Job description

The EOC Administrative Coordinator at City University of New York (BEOC) supports the Executive Office with confidential administrative tasks, scheduling, correspondence, and project tracking. The role ensures timely completion of assignments under the Executive Director's direction.

Responsibilities include calendar coordination, meeting logistics, document preparation, and cross-department collaboration to support planning and communication across SUNY and external partners.